EssenceMediacom | Executive Assistant / Office Manager
EssenceMediacom
- Sydney, NSW
- Permanent
- Full-time
- Your ability to partner with the MD as their EA.
- Your ability to take a list of 'to dos', prioritise which is important and manage expectations to get what matters done.
- Your ability to manage a dynamic diary & effectively communicate with clients and team to ensure their needs are met and they feel like a priority.
- Expense claim management for agency leadership - Exco.
- Your professional but warm communication style.
- Your eagerness to project manage internal launches and industry events, including major meeting preparation - printing, room set up, catering requirements: QBRs, ExCo, pitches, major internal events etc
- Managing meeting room bookings - in the event of clashes: managing priorities
- EA support to the CEO, when the EA to the CEO is on leave
- Your efficient office management & admin capability
- Your organisational leadership of the office operations ie regularly check AV/IT equipment in meeting rooms, ensure faults are logged and dealt with efficiently and keep the Sydney team informed
- Create and deploy systems that allow people to follow process and self-manage administrative tasks (booking couriers/ordering catering/ prepping meeting rooms)
- Sydney Purchase Card reconciliation
- Stationery orders and maintenance
- Kitchen stock orders and maintenance (+ alcohol orders)
- Induction/onboarding and settling in of all Sydney new starters
- Liaison with building management on works, maintenance, and access for contractors etc
- Booking all travel for the Sydney based team
- Your ability to lead the whole of agency culture to
- Champion office cleanliness and encourage staff to take pride in their surroundings. Ensuring the office space, kitchens and meeting rooms are clean and presentable always
- Help organise reward and recognition ie Sydney client and internal team gifts
- Our 'Strive' flexible working policy
- Learning and Development Academy
- WPP Global Employee Discounts
- Reconnect Program (work in our offices overseas)
- Industry leading parental leave
- Birthday leave, Summer days, Culture initiatives across the year
- DE&I program