ASO5/6 Executive Assistant

• Efficiently manage the executive's diary, ensuring all appointments and commitments are organized and prioritized effectively.
• Maintain a high level of organization within the executive's office, ensuring smooth operations and workflow.
• Collaborate effectively with team members and other stakeholders to facilitate seamless communication and coordination.
• Demonstrate the ability to work in a fast-paced environment and prioritize tasks efficiently to meet deadlines.
• Manage executive mailboxes, both generic and individual, and ensure timely responses to incoming correspondence.
• Coordinate calendars and schedule meetings with directors and other key stakeholders on a daily basis.
• Maintain records and progress agendas for meetings, ensuring all relevant documentation is prepared and distributed in a timely manner.
• Provide accurate and concise minutes for meetings, capturing key discussion points and action items.
• Occasionally manage travel arrangements for the executive, including booking flights, accommodations, and transportation.
• Familiarity with Basware is desirable, although not mandatory.
• ABOUT YOU

• Proven experience as an Executive Assistant.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong interpersonal and communication skills, with the ability to interact confidently with individuals at all levels.
• Proficiency in MS Office suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
• Ability to maintain a high level of discretion and confidentiality when handling sensitive information.
• Flexibility to adapt to changing priorities and work requirements.
• Must have a police clearance or willing to obtain it immediately

Halcyon Knights