Project Contract Admin Officer AO4/1
- Cairns, QLD
- $59.16 per hour
- Contract
- Full-time
- Entering and maintaining planned and approved project budgets;
- Monthly billing activities, including reviewing unbilled costs, checking billing files, investigating and resolving billing issues, and distributing supporting documents to customers;
- Regularly reviewing system data to identify inaccuracies, preparing required journals and credits, and making system changes;
- Generating procurement purchase requisitions and processing of accounts for payment within critical timeframes, monitoring and resolving open purchase orders
- Validating contractor’s web-portal invoices and following up contractors to resolve discrepancies and improve accuracy;
- Ensuring high standards and accuracy when compiling documents and reports or updating records and information systems (e.g., in Ellipse, Aurion and Microsoft Office);
- Participating in regular program update meetings with Supervisors to confirm the currency and accuracy of all program-related data in Ellipse and other systems prior to customer reporting;
- Highlighting issues of poor or inaccurate work order profitability to the Program Manager and/or Supervisors and ensuring system data reflects accurate project information to manage financial performance;
- Maintaining records and files in accordance with record management procedures; and
- Reconciling and closing projects and work orders in a timely manner.
- Processing and recording of key information in corporate systems, including Ellipse, SAIMS and other in-house databases and systems.
- Preparing accurate and timely program reporting for both internal and external stakeholders.
- Recommending, developing and implementing administrative processes that support improved work management and service delivery.
- $59.16/hr per hour plus super
- Cairns location
- Learn specialist skills and knowledge