Personal Assistant
- Sydney, NSW
- Permanent
- Full-time
- Demonstrated ability dealing with sensitive and confidential issues
- Maintain confidentiality related to sensitive communications
- Managing and overseeing incoming and outgoing correspondence, email and documentation and phone calls
- Maintain awareness of correspondence status and proactively follow up actions with relevant stakeholders
- Preparing relevant documentation including assisting with the formatting/typing of correspondence, submissions, papers, agendas and presentations
- Ensuring all prepared material, documentation and correspondence is dealt with according to relevant procedures such as the Management System
- Organise events relevant to the team and to allocated budgets
- The provision of effective diary management to ensure optimal time management
- Administer and minute key meetings and upload into relevant system
- Organising meetings, functions and conferences as required, internally and externally
- Organise and promote engagement initiatives for the project
- Organising domestic and international travel/accommodation bookings
- Contribute to projects and activities as appropriate for the team e.g. project coordination, research, presentation and communication support and day-to-day operational activities
- Be well-organised and flexible, in order to respond to urgent requests and tight deadlines
- Develop an understanding of construction methodology by attending site events (pre-starts, Toolboxes)
- Actively promote the HumeLink Guiding Principles and link performance objectives to these Principles during the performance review process
- Actively promote the reward and recognition program, seek out and refer nominations for people who embrace the HumeLink Guiding Principles when they exceed expectations in delivery.
- Relevant Secretarial qualifications and/or proven experience as a Personal Assistant (5-10 years) preferably supporting senior management
- Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel) and collaborative tools such as SharePoint and/or OneDrive for Office 365
- Proven experience in report writing (including layout and formatting)
- Exceptional verbal and written communication skills, with the ability to tailor messages to different audiences
- A deep understanding of how various groups and strategic leaders interrelate, coupled with a high emotional intelligence to influence stakeholders in support of Project goals
- Strong multitasking abilities, exceptional time management, and maintaining confidentiality.
- A rewarding career where we support your development, training and promote from within.
- Opportunities across all construction sectors so that there is always an opportunity suitable for the next stage in your career.
- Competitive remuneration and excellent benefits including a health and wellbeing program, discount portal and company-funded salary continuance insurance.
- Flexible work arrangements and a culture that values diversity and innovation.