Business Administration Coordinator

Hearth Australia

  • Glen Iris, VIC
  • Permanent
  • Full-time
  • 18 days ago
  • Apply easily
Hearth is a registered NDIS and TAC disability support services provider. Our mission is to be a driving force for change in the sector, improving quality of life outcomes for people with disability. We pride ourselves on delivering innovative, person-centred care and creating a workplace built on respect, growth, and support.At Hearth, we are known for:
  • Our unwavering commitment to delivering better service and quality outcomes for our participants
  • Innovative support practices that go beyond industry standards.
  • Building a sustainable and great place to work through mutual respect and development.
The RoleWe are seeking a Business Administration Coordinator to provide high-level administrative support to our Leadership Team and ensure the smooth day-to-day running of our offices. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in creating efficient and supportive systems.As the Business Administration Coordinator, you will:
  • Provide comprehensive administrative support to the CEO, COO, and Leadership Team.
  • Prepare agendas, take minutes, and coordinate follow-up for meetings.
  • Draft, proofread, and format reports, correspondence, and presentations.
  • Oversee office operations, supplies, and vendor relationships.
  • Coordinate internal staff events and engagement activities.
  • Act as Return to Work Coordinator (training provided if needed).
  • Support People & Culture administration including onboarding, offboarding, employee records, and engagement initiatives.
  • Assist with learning & development coordination and administration.
About YouTo succeed in this role, you will bring:
  • 3+ years’ experience in administration, office management, or executive support.
  • Excellent organisational and time management skills.
  • Strong written and verbal communication skills.
  • High levels of discretion, professionalism, and attention to detail.
  • Proficiency with Microsoft Office, Teams, and calendar/email systems.
  • A proactive, solutions-focused mindset and the ability to work independently and collaboratively.
Desirable:
  • Certificate IV/Diploma in Business Administration, Management, or related field.
  • Experience in HR or recruitment administration.
  • Knowledge of Return to Work Coordinator responsibilities (or willingness to train).
Requirements
  • NDIS Worker Screening Check (or willingness to obtain).
  • Employee Working with Children Check. (or willingness to obtain).
  • Current Driver’s Licence and access to own car.
  • Valid Australian working rights.
BenefitsWhy Join Us?At Hearth, you’ll be part of a team that’s committed to making a real difference in the lives of people with disability, while also being supported to grow in your own career. We offer a collaborative, values-driven environment where your initiative and contributions are valuedHow to ApplyIf this sounds like the right role for you, we’d love to hear from you. Please submit your resume and a brief cover letter outlining your experience and why you’d like to join Hearth.

Hearth Australia