Document Control Lead

Sydney, NSW
Permanent
Full-time

10 days ago

Requisition ID: 286709

Relocation Authorized: None
Telework Type: Full-Time Office/Project
Work Location: Sydney, NSW

Extraordinary teams building inspiring projects:Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.Core to Bechtel is our . They are what we believe, what customers can expect, and how we deliver. Learn more about our in our .Project Overview:Great infrastructure transforms communities. Our customers’ projects have a higher purpose – their , , , and projects are a gateway to a modern prosperous world. A world that caters for growing populations and keeps up with rapid technological change; a world that is resilient to economic and geophysical setbacks; a world powered by cleaner energy and systems that accelerate the path to global decarbonization; a world connected by smart and affordable transport networks to empower disenfranchised communities and unlock access to opportunities.Job Summary:In this role, you will establish, plan, control and direct the Project scope of the document / record management program and some administrative activities.Major Responsibilities:

Support the setup and maintenance of the Electronic Content Management System (ECMS) based on project needs, to register, control, distribute, transmit, file, and archive project records for a team.
Assist in the planning of the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for project.
Support the development of and implementation of the records retention and turnover plans.
Support quality assurance audits, internal technical reviews, client reviews, and external audits.
Manage project access to the ECMS by creating accounts and inviting users to the ECMS, perform associated tasks with ECMS administration, and train others in these tasks.
Ensure supplier and customer documentation is processed within established schedule standards.
Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.

Education and Experience Requirements:

Must have a minimum of 5 years project-based experience managing a document/records management program with focus on configuration of the ECMS, work processes, and coordination of project workflow with other entities. Experience must have been obtained within the past 7 years.
Must have a minimum of 3 years in a supervisory or leadership role managing a document/records program team. Experience must have been obtained within the past 5 years.
At least 2-years’ practical advanced experience using Aconex.

Required Knowledge and Skills:

Must have the right to work in Australia without sponsorship.
Must be able to obtain a security clearance. (requirement is to be an Australian National or have obtained full Australian residency)
Must have intermediate to advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
Must be able to organize and prioritize assigned document management tasks.
Have strong interpersonal and customer service skills.
Have ability to work flexibly and collaboratively across all levels of the organization.
Must be flexible and able to accept and quickly adapt to changes in work focus.

Total Rewards/Benefits:For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more atDiverse teams build the extraordinary:As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to

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