About the DivisionThe Academy Services Division provides a range of specialist services to teams across the Academy, and to program participants (potential and current) to ensure high quality professional learning, and an optimal experience for our stakeholders. The Division's four specialist areas include learning design, data evaluation and evidence, communications and marketing, and participant and program support.About the RoleThe purpose of the Participant & Program Support (PPS) team is to ‘know our participants' and support their engagement with the Academy. The PPS team is large and collaborative in nature; and seek to provide seamless service to their stakeholders and are committed to delivering excellence through every interaction they lead.Participant and Program Officers (PPOs) are brokered into program management teams to support the delivery of an optimal, high quality and consistent professional learning experience. The team also provide support to both participants and project teams based on a variety of processes and procedures to support consistency and efficiency.As manager of the Participant and Program Support team (PPS) you will be responsible for leading a high-quality and inclusive experience for participants, by:
leading and managing the participant experience, alongside program management teams who lead the delivery of the professional learning.
managing all elements of the scheduling of programs to ensure coherent course delivery across all programs over multiple years
managing online registration and application processes, ensuring a seamless experience for all participants
coordinating participant communications to keep all stakeholders informed and engaged
monitoring and reporting on our participation-related key performance indicators to assess and improve the overall participant experience and achievement of the Academy's key performance indicators.
CapabilitiesSuccessful applicants for this role will be able to demonstrate capabilities and experience in the following areas.
Direction setting and supervision
Individual performance management
Stakeholder management
Strategic and business planning and reporting
Thought leadership and provision of expert advice
Desirable Qualifications and ExperienceEssential:
Experience working as a people leader in a fast-paced education setting or large and complex organisation
Ability to quickly learn and adapt to new technology platforms and systems, ensuring seamless integration into team workflows
Desirable:
Relevant tertiary qualification in educational leadership
Further InformationPlease respond by submitting a cover letter, supported by a maximum 2-page response to the key selection criteria and a recent CV/Resume.For more details regarding this position please see attached position description.The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the and ourApplicants requiring adjustments can contact the nominated contact person.Information about the Department of Education's operations and employment conditions can be located at .For further information pertaining to the role, please contact Gerard O'Shaughnessy, Director of Academy Services Division:Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.Applications close 11:59pm on Tuesday 16th September 2025.Job detailsJob Reference: VG/DE/VATL/1882945 Location: Melbourne - CBD Work Type: Ongoing - full time Job Function: Education and Training Classification: VPSG6 Salary Range: $138,631 - $185,518 Job Duration: N/A Date posted: 02-Sep-2025 Application Close Date: 16-Sep-2025 Attachments: (PDF, 199KB) Position DescriptionContact:Gerard O'Shaughnessygerardoshaughnessy@education.vic.gov.au
