Personal Assistant - Head of Wellbeing

Rosanna, VIC
$80,000 per year
Contract
Full-time

1 month ago

PERSONAL ASSISTANT – HEAD OF STUDENT WELLBEINGThis is a fixed term/contract position until 19 September 2025. Must be an Australian Citizen.The Personal Assistant to the Head of Student Wellbeing is appointed by the Principal and reports to the Business Manager. On a day-to-day basis, this role takes direction from the Head of Student Wellbeing.This position provides high-level administrative support to the Head of Student Wellbeing, while also contributing to the broader administrative team to ensure the Student and Teacher Support Centre operates efficiently and supports both staff and students.This role is grounded in a model of Christian service, reflecting the College’s Vision and core values of compassion, justice, courage, and joy. The Personal Assistant acts with delegated authority from the Principal and plays an active part in the life and mission of the College.KEY RESPONSIBILITIES General Administrative Support

Manage correspondence on behalf of the leadership team
Answer and manage phone calls and messages
Prepare agendas, take minutes, and follow up on action items
Coordinate diaries and schedule appointments

Support to Head of Student Wellbeing

Liaise with external speakers and manage bookings for pastoral and wellbeing programs
Assist with the preparation, editing, and distribution of pastoral program booklets and student diaries
Prepare materials for Parent Evenings and Year 7 orientation programs
Support student leadership initiatives alongside the Student Leadership Coordinator
Assist with event planning for Mercy Day, end-of-year functions, and graduation
Collect, monitor, and report on wellbeing data as required
Assist with organising and preparing resources for school counsellors
Manage student detention processes and assist with student exchanges

Support to Head of Faith and Mission

Assist with liturgy preparation, including creating Mass booklets, maintaining the chapel, and managing chapel supplies

Support to Head of Operations

Arrange appointments and maintain calendars
Assist with policy updates

Office Administration Support

Prepare and distribute the Staff Bulletin
Provide backup coverage for Student Reception, as required
Perform data entry into the school’s administration system
Support bulk mail-outs (e.g., newsletters, student reports, fee statements)
Assist with general office duties including photocopying, laminating, word processing, and desktop publishing
Assist with first aid duties, if required

Professional Practice

Identify and implement improved administrative processes and efficiencies
Attend relevant training and development programs
Participate in office and whole-staff meetings
Engage in annual performance review processes

Child Safety and Student Wellbeing

Understand and comply with the school’s Child Safety Policy, Code of Conduct, and related procedures
Actively promote and maintain a safe and supportive environment for all students

Other Duties This position description provides a broad outline of key responsibilities. The Personal Assistant may be required to undertake other duties, as directed, that are consistent with the role and the overall objectives of the College.Please note for all Australian based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles.

Hudson

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