Administration Support Officer

• Manage day-to-day Aconex document control activities, including:

• Workflow initiations
• Weekly workflow reminder notifications
• Administrator management
• Support to Project Managers and Contractors

• Monitor and action tasks from the Asset Solutions Administrative Support Task Board, such as:

• Catering coordination
• Creation of purchase requisitions
• Work order creation and closure
• Document formatting and general administrative tasks

• Manage customer complaints and enquiries

• Liaise with Delivery Managers, Project Managers, and the Community & Engagement Team to:

• Update correspondence in Velocity, MS Teams, and the Customer Complaints and Enquiries Register

• Process overtime approvals and submit to HR for payroll

• Collate monthly WHS and Environmental Reports, track progress, and send updates to key personnel

• Update WHS Monthly Contractor Management Report to meet corporate deadlines

• Collate quarterly Consultant and Contractor Performance Reports and ensure approval by Delivery Managers

• Manage uniforms and PPE inventory and distribution

• Oversee Group Pool Vehicles, including:

• Bookings
• Repairs
• Service scheduling
• Maintain the ASG intranet page (e.g. org chart, contact list)

• Regularly update Government Information Public Access (GIPA) records for Project Managers

• Prepare invoices for Accounts Payable

• Coordinate and minute meetings

• Provide support with Trim and Ellipse systems

• Certificate III in Business Administration or equivalent
• Proven administrative experience, including proficiency in Microsoft Office and document management systems
• Ability to work autonomously and manage competing priorities
• Strong discretion and confidentiality handling
• Demonstrated efficiency in deadline-driven environments
• Highly developed organisational, communication, and interpersonal skills
• Australian Driver’s License

• Desirable Criteria

• Analytical and report writing skills with high attention to detail

Chandler Macleod