Executive Assistant

Page Personnel

Melbourne, VIC
$110,000 per year
Permanent
Full-time

26 days ago
Apply easily

PageGroup changes lives for people through creating opportunity to reach potential.Our SuccessOur BrandsJoin PageGroupContactContact us todayIf you have any questions, we're here to help.Get in TouchFind Our OfficesSearchJob titleLocationSort bySalary MinSalary MaxExecutive AssistantMelbourne CBD Permanent AU$110,000 - AU$120,000 per year Work from Home or Hybrid

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CBD, Melbourne
Hyrbid work arrangements

About Our ClientOur client, a leading global investment management firm dedicated to managing the assets of industry superannuation funds and other institutional investors.Office location: CBD, MelbourneHybrid work arrangements: 3 days in office requiredJob DescriptionOur client is seeking a highly organised and experienced Executive Assistant to provide dedicated support to the Head of Commercial.This individual will play a crucial role in facilitating the smooth functioning of the executive's office, managing schedules, coordinating meetings, organising travel arrangements, and handling various administrative tasks.The ideal candidate will have previous experience supporting C-suites, direct reports, and possess the resilience and adaptability required to excel in a fast-paced environment.Responsibilities:

Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
Act as a primary point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion in all interactions.
Prepare and organise documents, presentations, and reports for meetings and presentations.
Coordinate and facilitate communication within the commercial team and across departments, ensuring seamless information flow.
Assist in managing projects and initiatives as directed by the executive, ensuring timely completion and high-quality deliverable.
Handle sensitive and confidential information with the utmost discretion and professionalism.
Provide general administrative support, including managing correspondence, expense reports, and other ad-hoc tasks as needed.

The Successful ApplicantRequirements:

Previous experience as an Executive Assistant supporting C-suites and senior executives, preferably within the financial or investment management industry (advantage).
Ability to work flexible hours as needed to accommodate the executive's schedule.
Proven ability to multitask and prioritise competing demands in a dynamic environment.
Strong organisational skills with meticulous attention to detail.
Excellent communication and interpersonal skills, with the ability to build rapport and maintain professional relationships at all levels.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Able to handle pressure and navigate challenging situations with grace and professionalism.

What's on OfferHybrid arrangements: 2 days remote / 3 days in Melbourne, CBD office.ContactKatie ChungQuote job refJN-032024-6377119Phone numberJob summary Function Specialisation What is your area of specialisation? Location Job Type: Consultant name Katie Chung Consultant phone Job Reference JN-032024-6377119 Work from Home Work from Home or Hybrid

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Diversity & Inclusion at Page PersonnelWe don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know. PageGroup acknowledge and pay our respects to the Traditional Custodians of the land we operate on.Similar JobsSave JobCanberraTemporaryAU$87,457 - AU$100,794 per yearWork from Home or HybridSave JobCanberraTemporaryAU$71,201 - AU$83,632 per yearWork from Home or HybridSave JobOsborne ParkPermanentAU$65 - AU$80 per hourSave JobWest PerthPermanentSave JobCanning ValePermanentSave JobVillawoodPermanentAU$65,000 - AU$70,000 per yearSave JobPerth CBDTemporaryAU$80,000 - AU$90,000 per yearSave JobForrestfieldTemporaryAU$35 - AU$40 per hourSave JobRivervalePermanentAdd to home screenThis website has app functionality. Add it to your home screen for fast access and offline features.1) Press the share button2) Press 'Add to Home Screen'GeneralAccreditationsJobs by functionBrowse Jobs

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FunctionContactOur OfficesPage Personnel is a business name of Michael Page International (Australia) Pty Limited (ABN 58 002 872 264) and is part of the PageGroup.Registered office: Level 21, 9 Castlereagh Street, Sydney NSW 2000

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