General Clerk

Apollo Fabrication are currently looking to recruit an experienced and qualified General Clerk to join their team in Young NSW.

Position purpose:

To provide administrative support for the Employer. You will have various duties and responsibilities.
Ensure that all amounts due to be paid to the business are promptly and accurately invoiced according to contracted terms and conditions, and that debtors are followed up to ensure that they pay their accounts as contractually agreed.

Main tasks

Core objectives include:
- Maintaining a clean and enjoyable working environment
- Handling external and internal communication systems including phone and mail communications
- Completion of marketing activities within skill and training level
- Ensuring office stock levels are maintained at accepted levels
- Escalate queries to appropriate senior staff if unable to assist
- Enter new debtors in company records.
- Raise invoices as instructed by project managers and other managers
- Arrange for invoices to be authorized and sent.
- Follow up invoices for payment.
- Act to pursue non-payment if required.
- Maintain debtor records.

Other Duties
- Telephone/reception input as required
- Job specific filing, emailing and faxing
- Provide all necessary office support to the team
- Assist senior administrative staff as directed, to analyse, rectify & resubmit rejected invoices for the area as received from the client
- Attends meetings when requested
- Attends regular meetings as scheduled
- Prepares clear, professional reports for presentation & discussion at meetings, when requested
- Client & staff gifts
- Client & Staff events
- Advertisements managements
- Advertisements and for staff
- Social media management

Required qualities
- Professional approach
- Ability to work under pressure
- Organizational and time management skills
- Excellent attention to detail

Desired competencies

- Analytical thinking, Initiative, Business awareness, Tenacity, Strategic thinking, Positive approach to change, Self-Motivated, Able to work as a team

Experience
- Relevant commercial or practical experience, or specific experience with certain computer programmes

Skills & competencies
- Customer service focused: committed to providing exceptional customer service across all channels – written, phone and face to face
- Communication: the ability to communicate clearly and concisely, varying communication style depending upon the audience. Able to follow instructions & ask questions when uncertain of information or process
- Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally
- Commerciality: ability to apply knowledge in a practical, commercial manner
- Teamwork: willingness to assist and support others as required and get on with team members
- Time management/organisation: accomplish objectives effectively within time frame given and carry out administrative duties within portfolio in an efficient and timely manner. Able to set own work priorities & use initiative when required

Personal attributes
- Professional approach when dealing with clients in person and on the telephone (essential)
- Well-presented and well spoken
- Confident manner (essential)
- Positive approach to change (essential)

Other
- Ideally have a minimum of 2 years’ experience as a qualified General Clerk
- Certified II or III in AQF certification or relevant
- Basic knowledge of MS Office: Outlook, Word, Excel
- Minimum typing speed 45 wpm

Salary range is $65,000 - $85,000pa commensurate with experience

Fulltime Position available

Applications open on 18th August of 2025 and closes on 18th September of 2025.

If you are interested in this role APPLY now. Only shortlisted candidates will be contacted.