Assistant Facilities Manager

Docklands, VIC
Permanent
Full-time

2 days ago

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.About the role:As the Assistant Facilities Manager you will be a team player who will work with all team members to achieve key compliance and operational KPI’s established by the Client and the responsibility of the JLL Team to deliver.You will be responsible for you own portfolio including a main corporate site and three smaller tenancies. You will also gain exposure to and support the retail portfolio.You will support the Senior Facilities Manager in providing daily comprehensive facilities management including compliance, vendor and relationship management along with delivery of services in accordance with the Management Agreement and in accordance with company policies, procedures and processes.This position is varied and at times hands on. There will be a requirement to interface with members from all levels of the organisation as well as the public.The ideal candidate should have a friendly, pleasant and energetic personality, who enjoys providing excellent customer service.Major Responsibilities

Ensure compliance with regulations / requirements of client contract and all site procedures including Landlord Compliance requirements
Proactively develop and manage the relationship with the occupier and client to ensure service delivery expectations are exceeded
Assist delivery of customer and property services across the portfolio
Assist delivery of building inspections and complete associated reports within the governance timeframe for the allocated portfolio
Assist administration and organisation of information for analysis and presentation to senior management team
Assist with any duties as assigned by the Senior Facilities Manager
Proactively contribute to the effective and efficient running of the portfolio, and share ideas for continuous improvement
Management of vendors, coordinate facilities works as and when required
Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
Proactive management and monitoring of Help Desk / service outputs to achieve or exceed standards against agreed key performance indicators and service level targets and report regularly to key stakeholders or as agreed
Actively encourage an environment that supports teamwork, co-operation & performance excellence across the portfolio.
Provide superior customer service to meet the on-site client’s expectations
Build and develop effective client / stakeholder relationships across multiple levels of the organisation
On-site key point of contact for Facilities in the client’s premises and across your portfolio

Sound like you? To apply you need to be:

A strong communicator with good presentation skills and possess strong verbal & written communication skills
Someone who has a passion for quality –an eye for detail to make sure the best delivery of services
A team player who is able to cooperate and work well with others to meet targets
Honest & demonstrate trustworthiness
Prior experience in facilities, property management, hospitality or related field preferred
Knowledge of local occupational health and safety requirements and vendor management for specialised services is advantageous
Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous
Experience in minor projects including office relocations is advantageous.
Strong customer service focus with excellent people skills and ability to interact with a wide range of client staff and demands

What you can expect from us:Shaping the future of real estate for a better world.At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive wayJLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.Interested candidates, please apply following the link below quoting job reference number LMREQ450749.Location:On-site –Melbourne , VIC, Victoria, VICIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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