Junior Team Administrator

Melbourne, VIC
Permanent
Full-time

7 days ago
Apply easily

A smart human once said, “Do things you 💙 with people you care about and good things happen”, and at BlueRock, we are a growing team who love what we do. We’re B-Corp certified and a Great Place to Work - we take the responsibility of having fun seriously.Joining our team means unlocking career growth opportunities, gaining client referrals through our seamless service offerings, and engaging in meaningful work that makes a real impact.🥳 We strive to have a positive impact on the world. We’re proud to be:

B Corp Certified

A Certified Great Place to Work 2025

#24 in the Australian Financial Review Top 100 Accounting Firms 2024

Not only that, we put our people first, and in 2025 our BlueRockers said:

88% of BlueRockers believe that they are given a lot of responsibility

87% of BlueRockers can be themselves

83% of BlueRockers can easily talk to management

If you’re seeking a workplace dedicated to excellence for its people, clients, and the community – a space where your contributions are not only recognised but celebrated – and if you’re ready to advance your career within a reputable firm brimming with clever, inspiring, and fun-loving BlueRockers, then let’s chat 👋 We’re excited to meet you!About the roleAs a Junior Team Administrator, the core purpose of this role is to provide support to the admin team, ensuring the seamless operation of daily tasks and aiding our Practice Manager, Client Service Coordinators and Team Administrators (Offshore). The Junior Team Administrator role supports the seamless flow of essential documentation and communication by managing communications, assisting with ATO processes, and facilitating client onboarding and offboarding.About the Accounting teamBlueRock Accounting is our original and largest team here at BlueRock. We are at the centre of our thriving entrepreneurial community and work closely with business owners to deliver advisory solutions and innovative tax accounting.We embrace all things innovation and automation so that you can focus on solving problems for our awesome clients rather than moving figures around a spreadsheet!What you’ll be doing

Attend to physical mail daily, including collection, sorting, scanning and distribution (internal/external clients)

Liaise with Client Service Coordinators or relevant accounting team members with queries Physical Mail – outgoing

Prepare documentation (e.g. letters)

Coordinate with Operations Team for correspondence to go out as needed ATOmate

Assist the Offshore Team Administrators with processing and follow up any documents

Check ATO Portal to confirm payment plans / debt for processing documents

Send and follow up ATO forms (BAS, IAS, FBT, etc) as well as other documents for signing, as required

Review and update ATO debt reports • Request payment arrangements, as required

Maintain client records in practice management systems and all external client records (e.g. ATO, ABR, etc.), ensuring data accuracy

SharePoint maintenance

Update the ATO Portal and any other external systems

Coordinate filing of any permanent documents (onboarding)

Provide additional support to the Client Service Coordinators and Team Administrators (offshore) when requested. • Perform various administrative tasks as required by the Practice Manager

Working closely with an experienced Client Service Coordinator (CSC) your role will include:

Assisting with the support of 4 Directors including diary management, travel plans and client contact schedules
Some organising and managing board meetings, including preparing agendas, circulating papers.
Providing administration support to the CSC on Corporate Compliance management, including entity set ups and registrations

Preparing proposals and engagement letters for clients and assist and engage with our amazing clients
Managing client onboarding and offboarding process including CRM management, Corporate Compliance as well as handling new client leads

RequirementsWe want to hear from people who have:

Minimum 1 years of relevant work experience as a client services administration based role.
Familiarity with relevant software and tools, such as Microsoft Office Suite, and CRMs
Ability to work in a busy and dynamic environment while having fun.

BenefitsOur people love to work for us, here’s why!

Officially B-Corp Certified, a Certified Great Place to Work 2025 and 2023 Best Workplaces winner!
Competitive salary, free weekly lunches, awesome social events (including a social club – winery tours to museum tours), flexible working arrangements, and amazing headquarters in the CBD.
Receive mentoring and coaching from industry leaders and plenty of opportunities for growth and promotion.
Learning and development including internal and external training programs to build your career skills.
An inclusive and diverse workplace culture centred on health, wellbeing and fun.
The ability to salary sacrifice for their very own BlueRock shares
Gym membership after one year of tenure and mobile phone allowance after 6 months!
We have our very own BlueRock public holidays to give our people the day off, on us!

For more amazing perks of working at BlueRock and employee benefits – head to our careers page!How to applyIf this sounds like you, then please click on the "Apply" button and follow the prompts. If you think you have what it takes, but don’t necessarily meet every single point on the job description – please still apply. We’d love to see if you could be a great fit and we can't wait to meet you!For any questions regarding this opportunity or if you require adjustments to participate in the recruitment process, please reach out to Lee.Kelly@thebluerock.com.au or John O'Hare at john.ohare@thebluerock.com.auFor this role, only candidates with the eligible right to work in Australia will be considered.Please be advised that BlueRock or any of its related or controlled entities do not accept unsolicited contact or resumes from Recruitment Agencies.Even in 2025 it needs to be said, BlueRock is a workplace committed to equal employment opportunities regardless of age, citizenship, colour, disability, gender and gender identity, marital status, nationality, race, sexual orientation, or veteran status.

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