This position is offered as a six (6) month contract/secondment opportunity with the possibility of extension. This position is temporarily vacant whilst the substantive occupant is engaged in other duties.POSITION OBJECTIVEThis position provides a professional level of executive, administrative and research/project support to the Deputy Commissioners and Executive Director.SPECIALIST PRE-REQUISITEIt is a requirement that the position holder is successful in obtaining and maintaining a NEGATIVE VETTING LEVEL 1 security clearance for the duration of their appointment in the position. Only Australian Citizens are eligible to hold and maintain the NEGATIVE VETTING LEVEL 1 security clearance. Any applicants who are currently not an Australian Citizen must be aware that this is an essential requirement to fulfil this position (please refer to the attached position description). Whilst there is nothing to preclude applicants from applying for the position if they have not yet been granted Australian Citizenship, applicants who are successful should be aware that they cannot be appointed unless they are in the process of applying for Australian Citizenship and are eligible to become an Australian Citizen prior to appointment.APPLICATION PROCESSPlease ensure you complete, sign and scan the Integrity Check Consent Form (refer attached) and submit it along with your application (the Integrity Check Consent Form is not required for current WA Police Force employees).Applicants are asked to address the following nominated work related requirements in no more than two (2) pages:
Ability in the provision of high level executive support - Providing high level secretarial and administrative support in a demanding and dynamic office environment. Dealing with organisationally sensitive matters and matters of a highly confidential nature. Managing and organising senior executive calendars. Collecting and disseminating information in the strictest confidence. Applying good governance practices and utilising computer systems including word, excel and databases effectively.
Communication skills - Interacting effectively and professionally with a diverse range of internal and external customers on behalf of senior executive management. Preparing highly sensitive correspondence including reports, minutes and briefing notes. Using discretion in relaying information.
Planning and organisational ability - Showing initiative. Scheduling, organising and planning tasks in order to complete set assignments, often within strict timeframes in a high-volume team-based work environment. Adhering to deadlines, working under pressure, setting and meeting priorities.
Applicants are also required to submit a comprehensive Curriculum Vitae (CV). Your CV should provide enough detail (dot points are sufficient) to allow the selection panel to assess your skills and experience relevant to the Key Accountabilities of the attached Position Description Form.The CV must also include the names and contact details of two (2) referees who can comment on the applicant’s ability to satisfy all of the Essential Work Related Requirements. Applicants should nominate at least one immediate (most contemporary) supervisor/manager unless exceptional circumstances exist.We believe all our people are leaders irrespective of their role. We consider this as critical to our success and, to support this, we have adopted Leadership Expectations which provide a common understanding of the mindsets and expected behaviours required of all our employees and the public sector. The leadership context for this role is identified in the attached position description form.Please note: For applicants deemed suitable, all Essential Work Related Requirements listed in the Position Description Form will be assessed at some stage during the selection process.OTHER CONDITIONSWhilst this selection process will initially be used to fill the above vacancy, it may also be used to fill other similar vacancies throughout the metropolitan area. In addition to this, should the successful applicant decline or vacate the advertised position, then the panel may select another suitable applicant from this selection process. Both of these options remain valid for a period of twelve (12) months from the initial date of the appointment.SUBSTANTIVE EQUALITY & WORK HEALTH & SAFETY (WHS) STATEMENTThe WA Police Force is an Equal Opportunity Employer and encourages Aboriginal Australians, young people, people of diverse sexualities and genders, people with disability, people from culturally and linguistically diverse backgrounds and women to apply for positions within our agency. The Department also promotes flexible family friendly work practices.Throughout the recruitment process we provide reasonable adjustments to allow people with a disability to participate effectively. Reasonable adjustments can also be made available to assist you in the job, if you are successful in gaining employment.WHS is a vital component within the WA Police Force. Safety is a partnership between the employer and their employees and it relies on all of us working together to ensure that everyone is safe in their working environment, which enables them to go home safely. We incorporate safety in every part of our business and it is an integral part of the decision-making process.The WA Police Force has a duty of care to ensure employees are not adversely affected by alcohol or drugs in the workplace. The effect of alcohol or drugs can impact on the health and/or safety of the individual or others, and this behaviour is not aligned with the WA Police Force Code of Conduct. As a result, a testing regime has been established as an important way of providing assurance to the community that the expectations they hold for all members of the WA Police Force are being met. Regular testing of all employees for alcohol and drugs aims to ensure the health, welfare and safety of all personnel and promote community confidence in the WA Police Force.FOR FURTHER JOB RELATED INFORMATIONPlease contact Kate Sugars on telephone number 0429 442 189.SUBMITTING YOUR APPLICATIONApplicants are requested to apply online. To apply online, you must have a valid email address and be ready to attach your comprehensive electronic resume, integrity check form (if required) and any additional attachments as requested in the “APPLICATION PROCESS” section of the advertisement. Please select the “APPLY FOR JOB” button at the top/bottom of this advertisement. Should you encounter any problems lodging your online application please contact Police Staff Selection and Deployment on (08) 6229 5772 during business hours (8am to 4pm, Monday – Friday), prior to the specified closing time.
