Executive Assistant - Communications

• Act as the primary point of contact for the Division, supporting senior executives with effective diary management, workflow coordination, and stakeholder engagement.
• Liaise with internal and external stakeholders to manage meetings, prepare agendas and briefings, and ensure timely follow-up on actions.
• Prepare high-quality communication materials, including executive presentations, talking points, internal updates, and strategic papers aligned with leadership priorities.
• Provide operational and administrative support such as managing approvals, coordinating documents, tracking deadlines, and handling travel and expenses.
• Support executive involvement in events and public announcements through briefing coordination, logistics planning, and stakeholder communication.
• Ensure compliance with departmental processes including version control, record-keeping, budget tracking, and communication standards.

• Minimum five years’ demonstrated experience in a fast-paced executive support role - ideally within government, media, communications, or corporate environments.
• Highly developed written and verbal communication skills, with a proven ability to tailor content to diverse audiences and platforms to ensure clarity, impact, and influence.
• Skilled in Microsoft Suite and other digital tools.
• Able to operate with a high degree of discretion, initiative, and agility in high-pressure, dynamic environments.
• Proven ability to work under limited direction, managing competing priorities effectively across both executive support and communication functions.
• A confident communicator with a keen eye for detail.
• Demonstrates resilience and a proactive, solutions-focused mindset, with the ability to manage shifting priorities and tight deadlines.
• Exercises sound judgement and maintains strict confidentiality while supporting senior executives in sensitive, high-pressure settings
• A collaborative team player who promotes inclusion, shared accountability, and positive engagement across teams and stakeholder groups.
• Desirable Qualification: Tertiary qualifications in communications, public relations, journalism, or a related discipline are highly regarded but not essential.

Hudson