Personal Assistant and Office Manager VARA
Virgin Australia
- Perth, WA
- Permanent
- Full-time
- Diary management and coordination of business appointments, including scheduling, booking of meeting rooms, etc
- Manage travel and accommodation requirements for the leadership team as required and organise travel needs for clients/guests as required
- Process accounts and prepare expense claims, including raising purchase orders and reconciling invoices
- Coordinate the flow of communication for board reports and information to teams
- Prepare incoming/outgoing correspondence
- Prepare and distribute agendas and minutes of a variety of team meetings and other leadership meetings, including following up on action items.
- Prepare and format presentations and documents
- Organise events including workshops, executive team visits, team social gatherings
- Contribute to the development and implementation of continuous improvement initiatives
- Organise customer and supplier meetings and events
- Co-ordinate building facilities management for Perth CBD office
- Co-ordinate technology maintenance and provision with the IT team
- Ensure CBD office sufficiently supplied with essential provisions i.e. stationery
- Various office management tasks including mail co-ordination and distribution
- Have been a Personal or Executive Assistant for at least three years
- Come with exceptional time management and organisational skills,
- Strong attention to detail
- Enjoy working in a fast-paced environment with constant change
- Have proven experience building relationships with key internal and external stakeholders
- Are proficient in MS office suite of programmes
- Have strong verbal and written communication skills.
- Heavily discounted air travel for you and your loved ones (including $1000 worth of travel credits per year)
- Discounts on travel insurance, car hire, accommodation and experiences worldwide
- Discounted Virgin Australia Lounge membership
- Hospitality, retail, technology, beauty services and wellness discounts
- Wellness support, including the betterme digital wellbeing platform
- A comprehensive Employee Assistance Program, which offers confidential coaching and support from qualified professionals for all aspects of life - physical, mental, social and financial
- Dress for Your Day - enjoy the freedom to wear whatever is appropriate for the type of work you do and the day you have ahead of you