Bids & Team Administrator - Property

Sydney, NSW
Permanent
Full-time

13 days ago

Job Description :About us:At Knight Frank we’re passionate about property, but it takes more than passion to make us the world’s most successful privately-owned property agency and consultancy.With a 125-year heritage, we are part of a global property powerhouse dedicated to providing our clients the best advice across commercial and residential property transactional and advisory services.Knight Frank is a place where you can bring your whole self to work. That’s what makes us a diverse collection of experts, problem solvers and innovators. Our purpose is to empower and encourage our people to think differently about how we can make a positive impact as a firm.What’s in it for you?

Competitive remuneration package

Career development opportunities such as internal and external mentoring, leadership education training, and study leave to focus on your personal growth.

A generous 16-week parental scheme plus superannuation for a full 12 months

Birthday leave

Swap around a public holiday for a cultural swap day!

Two Wellness Days to allow you to focus on your own physical and or mental wellbeing

A workplace where you can access 2 weeks additional leave each year so you can take that extra break with family or friends

We applaud your need to give back to the community and give you 2 paid volunteer days each year to support one of our-affiliated charities

Our reward platform “The Vault” which gives you access to a great range of discounts at popular retailers and supermarkets as well as lifestyle benefits and corporate discounts

Because life can throw the unexpected at us, we help subsidise private health insurance excess, if you or an immediate family member requires hospitalisation

Plus, so much more!

The role:This pivotal Bids & Department Coordinator role in our Tenant Representation team drives the national business development strategy, acting as the primary point of contact for all bids, pitches, and submissions across Australia.You will be responsible for the end-to-end creation and project management of compelling creative content for presentations and proposals, ensuring all required touchpoints are expertly managed.The position also involves close collaboration with the marketing team to plan and coordinate divisional efforts, enhancing service line content for both internal and external communications.Additionally, you will provide essential administrative and departmental support to the Partner, Head of Tenant Representation, and the broader Tenant Representation team.Key responsibilities:

Lead the end-to-end project management and collation of all submission documents and pitch approaches, ensuring successful delivery.

Curate and create compelling creative content for pitches, presentations, and submissions, leveraging tools like Adobe InDesign and PowerPoint.

Drive and coordinate the divisional marketing plan in conjunction with the centralised marketing team, managing the annual marketing calendar and associated content.

Manage and continuously improve the content library, tools, and templates, ensuring a best-practice submission framework is in place.

Coordinate and run key national and NSW business development meetings, supporting content creation and strategy sessions.

Develop and distribute client-specific social media content and prepare market-worthy PR content for storytelling.

Provide confidential administrative and departmental support to the Partner, Head of Tenant Representation, including diary management and financial assistance.

Who are we looking for?

Advanced proficiency in Adobe InDesign (essential) and the Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).

Demonstrated experience in bid and pitch management, including creating compelling content and materials.

Exceptional organizational skills with a proven ability to manage multi-layered projects, prioritise workflows, and meet tight deadlines under pressure.

Strong attention to detail and an advanced level of written communication, spelling, and grammar.

Excellent internal stakeholder management skills, with the ability to communicate effectively, influence at senior levels, and work collaboratively.

A proactive, flexible approach to work, demonstrating initiative, resilience, and the ability to adapt in a changing environment while working with minimum supervision.

A customer service focus, coupled with the capability to create and implement organized systems to ensure timely and accurate delivery of materials.

Not the perfect fit?We encourage applications from people of all backgrounds and abilities - as every person and their situation is unique, we look at this on an individual and applied role basis. We actively encourage you to apply for roles that suit your background and skillset. You might have something we didn’t realise we needed!Please note, if you are successful in securing a role, you will be subject to police checks as part of our standard recruitment process.Applicants with Australian working rights need only apply. No Agencies please.

Knight Frank

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