Receptionist

• Greet clients and manage meeting room beverage service
• Answer incoming calls, transfer to appropriate team members, and take messages
• Maintain a welcoming and professional front-of-house presence

• Manage boardroom bookings and prepare for meetings
• Monitor and action incoming and outgoing mail, including daily post office runs
• Maintain and update the client database (Salesforce) and electronic filing
• Create and process client documentation including invoices and annual advice agreements
• Support the broader team with general admin tasks and ad hoc projects
• Check and order kitchen, stationery, and printed materials supplies

• Open and close the office including blinds, air conditioning, and general housekeeping
• Oversee kitchen organisation including milk orders, coffee machine maintenance, and dishwasher use
• Coordinate weekly Woolworths orders and manage monthly stationery and hygiene stock checks
• Liaise with suppliers for services including printer support and hygiene replenishment

• Previous experience in reception, customer service, or administration
• Warm, professional communication skills and a confident phone manner
• Strong organisational skills with the ability to multitask and prioritise
• Competence using Microsoft Office; Salesforce or financial services experience is desirable
• A hands-on approach, high attention to detail, and a team-first attitude

Hudson