Asset & Planned Maintenance Coordinator
- Parramatta, NSW
- Permanent
- Full-time
Location: Parramatta, NSW
Company: BGIS, Government-Aligned Client
Employment Type: Full-Time, Permanent, Hybrid (1 Day WFH after probation)About BGISBGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.Purpose of the RoleBGIS is seeking a detail-oriented Asset and Planned Maintenance Coordinator to provide operational and compliance support for a major government office in Parramatta. Reporting directly to the Portfolio Compliance Manager, this client-facing role requires excellent organisational skills and the ability to manage high volumes of data, reporting, and asset information 📊.You will work closely with senior executives, BGIS colleagues, and service providers, ensuring asset registers and maintenance schedules are accurate, up to date, and aligned with contractual and compliance requirements.This role is ideal for someone who thrives in a professional yet friendly environment, enjoys working independently, and values being part of a supportive, close-knit team.Key Responsibilities
- Maintain and update asset registers and CMMS data
- Coordinate planned preventative maintenance (PPM) schedules and vendor performance
- Review PPM invoices and purchase orders for accuracy
- Assist in preparing reports, audits, and compliance documentation
- Support Facilities Managers and client representatives with contract and vendor administration
- Participate in monthly reporting, compliance checks, and process improvements
- Foster positive working relationships with clients, subcontractors, and BGIS teams
- 3+ years' experience in facilities, asset, or contract administration (all levels encouraged to apply)
- Strong communication skills (both written and verbal)
- Good organisational skills and ability to work in a high-volume environment
- Proficiency with Microsoft Office Suite (Excel essential)
- Australian Citizenship or Residency
- Previous experience with CMMS or asset management systems
- Background in facilities management or property services
- Ability to read and interpret service reports or technical documents
✔ Excellent job security with a long-term government client
✔ Recognised by WORK180's Top 5 Employers for career development opportunities
✔ Winner of Inspiring Workplaces Award 2025
✔ Work180's Most Improved Company for Gender Diversity 2024
✔ Wellbeing benefits: EAP, flu vax vouchers, health insurance discounts
✔ Inclusion & community programs: paid volunteer days, RAP commitments 🌈
✔ Recognised as an AFR Best Place to Work 2025 (and 2024)How to ApplyIf you are an organised, adaptable, and detail-focused professional looking for a client-facing role in a stable and supportive environment, we'd love to hear from you.BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.EligibilityApplicants must be an Australian Citizen or Permanent Resident.Apply Now
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