Executive Assistant

Melbourne, VIC
$120,000 per year
Permanent
Full-time

14 days ago

About the roleThis is an outstanding opportunity for an experienced Executive Assistant to join a progressive membership based organisation based in Melbourne’s inner east. In this role, you will work in close partnership with a highly regarded CEO, providing trusted and valued support in a fast-paced, dynamic environment.You will be naturally proactive, engaging, and adaptable. Professionally, you’ll bring exceptional organisational skills, the ability to prioritise competing demands, and a strong sense of discretion.ResponsibilitiesAs Executive Assistant, your responsibilities will include, but are not limited to:

Ensuring the CEO is fully prepared and briefed ahead of daily and weekly internal and external meetings/conferences
End-to-end meeting coordination, including agendas, minutes, venues, facilities, and catering
Diary management and scheduling across multiple priorities
Coordinating and managing meeting packs and documentation
Booking and managing domestic and international travel arrangements
Monitoring deadlines to ensure the CEO is across all key commitments
Providing support to the CEO’s direct reports and acting as a point of contact for wider teams
Attending meetings, capturing actions/decisions, and ensuring follow-up
Coordinating and supporting critical leadership meetings
Driving engagement initiatives and proactively identifying areas where additional support is needed
Acting as a culture champion, contributing to a positive and collaborative workplace

Skills and ExperienceThe successful candidate will demonstrate:

Prior experience as an Executive Assistant in a fast-paced environment
Exceptional organisational skills with the ability to juggle competing priorities
A proactive, fast-learning mindset with the ability to anticipate needs and take initiative
A people-first approach, valuing kindness, collaboration, and strong working relationships
A drive for excellence, with a focus on delivering high-quality results at pace
Resilience and composure under pressure, maintaining a solutions-focused approach
Clear and concise communication skills, both written and verbal

About the clientOur client is a well-respected membership-based organisation offering a flexible and agile working environment, an inclusive and supportive culture, and clear pathways for career progression. They are seeking an Executive Assistant who brings a positive “can do” attitude and thrives in a collaborative, team-focused environment.To applyPlease follow the link below

Sharp & Carter

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