The Executive Assistant is responsible for providing professional secretarial and executive support to the Commissioner (and the Acting Commissioner and Chief Executive as required). The position also undertakes various corporate projects and supports the development and implementation of continuous improvement initiatives.Key Responsibilities
Provides comprehensive secretarial support:
Diary management
Transcription (dictaphone)
Formatting, proof-reading, and managing documents (e.g. correspondence, speeches, reports, presentations)
Assists in finalising reports for the Commissioner and staff, including:
Contract management of external providers
Printing and tabling reports in Parliament
Ensuring cross-unit communication during report production
Drafts and maintains style guidelines; advises staff on document formatting and publication standards.
Supports and/or manages business improvement projects; reviews and evaluates outcomes.
Develops and coordinates swearing-in procedures for new staff and contractors.
Manages incoming communication (telephone and electronic); assesses and processes appropriately.
Prepares and manages correspondence and document filing for the Commissioner’s office, ensuring confidentiality.
Provides executive officer duties to committees:
Drafting and coordinating reports
Recording minutes, following up actions, and maintaining registers
Organises meetings and conferences, including drafting reports and liaising on behalf of the Commissioner.
Coordinates travel and accommodation logistics and prepares itineraries.
