This Australian-owned company is a dynamic and forward-thinking presence in brand development for the retail sector. Managing a diverse portfolio, this company prides itself on its ability to quickly adapt to the changing needs of the market.Driven by a culture of thought-leadership, continuous improvement and a commitment to excellence, this exciting team is seeking an Executive Assistant to work on a face-to-face basis in their two Melbourne locations.About the positionAs a confident and self-sufficient Executive Assistant with a strategic mindset, you'll enjoy the autonomy and responsibility on offer within this newly-created role based across two office locations.Supporting the busy Managing Director in achieving his strategic goals, you'll understand the need for proactive decision-making and self-directed activities. Your leader will appreciate the value you bring, being assured of your skills in acting as gatekeeper to his schedule, managing his responsibilities across multiple Boards, and aiding his accountability in meeting business objectives.In return, you'll appreciate the freedom to shape this role as you see fit, within this progressive and family values-led business. Crucially, you'll have the space to influence direction, be the voice of the team, and to share new ideas.Position responsibilitiescollaborating with management and directors to enable efficient and effective delivery of strategic goalsrecognising process improvement opportunities, and implementing as neededsupporting Board and executive meetings through preparing minutes, briefing notes, agendas and reportingassist with management of extensive investment portfoliomanaging your leader's diary appointments and logistics, to proactively schedule, organise, and prioritise meetingsproviding quality and timely administrative supportcoordinating all aspects of domestic and international travel arrangementsresearching and managing a range of projects to deliver within agreed timeframescoordinating inbound and outbound correspondence in a professional and timely manner, including preparation of briefs and responses as requiredQualities you'll need to succeeda strategic mindset to identify continuous improvement opportunities and drive excellencehighly developed organisational skills and self-motivated mindsetability to develop collaborative and influential relationships with internal and external stakeholdersoutstanding attention to detailmature, ethical, and respectful communication styleexceptional level of integrity, discretion, and loyalty in all mattersa flexible approach to adapt to changing priorities with a positive attitudesuperior ability to anticipate needs and make proactive decisionsthe ability to work effectively both autonomously and as part of a teamsuperior written and verbal communication skillsPreferred skills and experience/requirementsminimum 5 years' experience supporting C-suite executives in a mid-sized organisationstrong proficiency in Microsoft Officemust be able to travel between office locations ie Melbourne CBD & HallamBenefitsparking providedpositive, open and honest culture with a family feelability to make the role your ownnewly created rolegreat salary package $130K plus superShare this jobSign up for job alertsIf you are a human, ignore this fieldCreate alertYou agree to ourLatest JobsWe're specialists in recruiting executive and personal assistants. We have the experience, industry knowledge and relationships to expertly match candidates with clients. Get in touch today.