Team Coordinator

Melbourne, VIC
$50.00 per hour
Temporary
Full-time

2 months ago

Team Assistant (Temp) – Support EA to CIO | Leading Energy RetailerAre you a calendar coordination powerhouse with invoicing experience? Read on.We're looking for a super-organised, fast-thinking Team Assistant to join the technology leadership group at one of Australia’s top energy retailers. This is a short-term contract supporting the EA to the CIO — perfect for someone who thrives in meeting-heavy environments, knows how to run a calendar like a well-oiled machine, and has a sharp eye for detail when it comes to invoicing.If you’ve ever been called the “go-to” person for scheduling madness or if Concur is second nature to you, you might be exactly who we’re looking for.What You’ll Be Doing:

Supporting a high-performing 7-person tech leadership team, working closely with the EA to the CIO

Owning complex, multi-time-zone calendar coordination — meetings, 1:1s, working sessions, and more

Managing a packed schedule of recurring and ad hoc meetings, events, and quarterly townhalls

Handling invoicing and expenses — Concur experience highly desirable

Jumping into admin support across SharePoint, Outlook, Teams, and diary management

Helping keep the whole leadership group on track, on time, and ahead of the game

Who You Are:

A calendar management superstar who’s confident juggling multiple diaries with shifting priorities

Someone who thrives under pressure and keeps cool when schedules collide

Experienced in invoice processing and Concur (this will give you a big edge)

A proactive self-starter who can spot what’s needed before being asked

Tech-savvy and comfortable using Outlook, Teams, SharePoint

Friendly, upbeat, and great with people — you bring calm, order, and great vibes to any team

2+ years in a Team Coordinator/Admin/EA support role preferred

The Details:

Location: Docklands (near Southern Cross Station)

Hybrid: Tues & Thurs in office, rest WFH

Start: ASAP (1-week onboarding)

Duration: 6–8 weeks (potential to extend)

Hours: Standard business hours

Pay: $50+ per hour (depending on experience)

Extras: No police check or vaccinations required

Reports to: EA to CIO — a brilliant mentor and teammate

Please note for all Australian based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles.

Hudson

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