Conference Coordinator

  • Melbourne, VIC
  • Permanent
  • Full-time
  • 4 days ago
About usThe Royal Australian and New Zealand College of Psychiatrists (RANZCP) is the leading membership organisation for training, accrediting, and representing psychiatrists across Australia and Aotearoa New Zealand. Through conferences, publications, and initiatives, the College drives evidence-based practices, ensures high-quality, culturally aligned care, and works to enhance healthcare outcomes for Aboriginal, Torres Strait Islander, and Māori communities in alignment with reconciliation and Te Tiriti o Waitangi.About the RoleThis is a fixed-term, part-time position (0.8 FTE) commencing immediately, covering parental leave until August 2026.In this role, you will coordinate, develop, and deliver a range of RANZCP conferences each year, providing end-to-end in-house conference management for designated events. Depending on the event, you may also collaborate with Professional Conference Organisers (PCOs). The role requires national travel and onsite presence at conferences.Key responsibilities include:Delivering end-to-end management of allocated conferences, in collaboration with relevant local organising and scientific program committees. This includes budgeting, venue selection, program development, marketing, registration, speaker coordination, conference materials (including apps), accommodation, social functions, sponsorship, exhibitions, and post-event evaluation.Designing conference programs in partnership with committees to support members’ continuing professional development.Managing and maintaining online systems for registrations, abstract submissions and reviews, certification, and event reporting.For a full list of responsibilities please refer to the position description.What You'll Bring
  • A minimum of three years’ demonstrated experience in conference and events coordination, including fiscal and sponsorship outcomes.
  • A good knowledge of the events industry, events related software (i.e., EventsAir) and the role / operations of PCOs.
  • Relevant tertiary qualifications are desirable.
  • High level of understanding and skills in using relevant computer applications including proficiency in Microsoft Office applications, spreadsheets and experience in database software.
  • Background in membership or nonprofit organisations is advantageous, as is an interest in contributing to improvements in mental healthcare.
  • Australian or New Zealand citizenship, or the right to work in Australia.
  • Successful candidates must complete and pass a National Police Check before commencing employment.
Some of What’s on Offer:
  • Salary up to $82,000 + Superannuation per annum (pro-rata, based on 1.0 FTE equivalent)
  • Hybrid working arrangements.
  • A paid day off each month for full-time employees (pro-rata for part-time).
About the Application ProcessAt RANZCP, we value diverse backgrounds and welcome applications from candidates with varied experience. To apply, please submit your resume and cover letter as a single document through the Expr3ss link. Reviewing the position description before applying is recommended.For any queries, contact us at recruitment@ranzcp.org. No agencies, please.Diversity and InclusionAt RANZCP, creating a workplace where diversity, inclusion, and authenticity thrive is a priority. Applications are warmly welcomed from people of all backgrounds, whether you're First Nations, LGBTQIA+, neurodivergent, or come from a wide range of ages, ethnicities, faiths, and lived and living experiences. We're all about embracing what makes you, you.

Expr3ss!