Practice Manager / Senior Medical Secretary
Doctors Secretarial Agency
- Mitcham, VIC
- Permanent
- Part-time
- JOB ID: 1557
- PRACTICE MANAGER / SENIOR MEDICAL SECRETARY
- MITCHAM
- PERMANENT PART-TIME
- 3 or 4 DAYS PER WEEK
- PARKING ONSITE
- Ability to build and maintain professional rapport with patients, hospital staff, medical equipment suppliers and all stakeholders of the business
- A genuine commitment to excellence
- Computer literacy – ideally Genie and Recon.
- Demonstrate leadership capabilities, sound surgical specialist medical practice environment knowledge, outstanding communication skills, with the ability to work both collaboratively and autonomously within the business
- Be professionally presented, deliver excellence in customer and stakeholder service
- Use of Recon accounting program
- Payroll – fortnightly (Prepare and lodge STP).
- Prepare Superannuation payments. & lodge with SBCH - fortnightly
- Bill payments and reconciliation of all accounts.
- Preparing rental invoices for doctors.
- Prepare and lodge BAS and IAS returns.
- Insurances
- HR requirements
- Organise individual staff meetings bi-monthly and quarterly group staff meetings. (minute taking)
- Organise staff leave requirements and ensure coverage of absent staff is organised
- General health and safety.
- Organise maintenance of rooms
- Ordering of stores & consumables
- Organising confidential waste pickup
- Liaise with IT regarding any computer IT issues.
- Organise & purchase office equipment & stationery, staff requirements.
- Manage Avant Practice Hub software, Argus address book.
- Use of Genie medical software
- Manage Genie Diary/ Google diary
- Front desk reception / handling general enquiries by phone, email, and postal mail.
- Make appointment / Meet and Greet / Triage patient needs
- Prepare patient invoices & receipts.
- Arrange theatre bookings/finalising theatre lists.
- Arrange Anaesthetists/Assistants when required.
- Invoicing patient accounts, taking payments, daily reconciliation, and banking.
- Recalls/reminders.
- Bad debts.
- Audio typing (occasional)
- Cleaning and sterilising of instruments / Assisting with room clean up and restocking.
- DOCTORS SECRETARIAL AGENCY
- Visit
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