Administration Officer

Mapoon, QLD
Permanent
Full-time

2 days ago
Apply easily

Company DescriptionDedicated to the Extreme!
Smit Lamnalco is the leading provider of safe, reliable and cost-effective integrated midstream marine services. We own, operate and manage a modern diverse fleet of approximately 150 vessels. With more than 1,700 crew and staff worldwide, Smit Lamnalco is dedicated to providing marine support services tailored to the operational needs of global customers in local markets. Active in over 30 countries, Smit Lamnalco specializes in bringing international standards on safety, logistics, mooring and towage to onshore and offshore operations in challenging environments.Our HQ is based in Rotterdam, Netherlands with our Australian region, boasting a fleet of over 30 vessels across multiple ports along the East Coast with a significant presence in PNG. We pride ourselves on our safety culture, work ethic and commitment to the environment.Our Far North Queensland Weipa office is seeking a skilled and experienced Administration Professional to join our team on a full time basis. This position would suit a candidate local to the Weipa region.Women and First Nations people are encouraged to apply.Job DescriptionJob PurposeThe purpose of the role is to facilitate smooth internal operations within our organization by managing daily administrative tasks, coordinating schedules, responding to correspondence, maintaining records, and providing support to the various departments. This role plays a critical part in maintaining our office systems and processes, thereby driving organizational success.Job Duties and Responsibilities

Administrative duties include managing files and database, submitting forms, updating portals, support and facilitate the completion of memo's, and other general admin duties such as scanning, filing and invoicing

Assist the office with general administrative duties including answering phones and greeting visitors

Organize and produce agenda's and take minutes of meetings.

Monitor follow up of outstanding actions resulting from meetings

Make travel arrangements, scheduling/bookings – manage agendas/travel/accommodation and appointments

Support teams and leaders within the office by directing contractors to company contact

Update internal system information as required - including noticeboards, documents and databases for all departments

Ordering office supplies, weekly/ fortnightly/ monthly

Assisting the warehouse, incoming goods receipting

Assisting the office departments with local errands around town to avoid seniors and SME from reducing their labour onsite

QualificationsRequired QualificationsCertificate IV in Business Administration or a similar qualification.Minimum of 2 years' experience in an administrative role in a similar industryExceptional accuracy and attention to detail.Strong time management skills, with the ability to prioritise, multitask, and meet deadlines efficiently.A positive, energetic approach combined with excellent written and verbal communication skills.A solid understanding of, and dedication to safety practices.Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.Experience in managing and updating databases and filing systems.Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.Strong organisational skills with the ability to manage multiple projects simultaneously.Additional InformationClick 'apply' to attach your CV in application for the role.Smit Lamnalco Towage Australia are committed to Equal Employment Opportunities, Ethical Practices, and the principles of Cultural Diversity. We encourage applications from all members of the community, including people from indigenous backgrounds, and women seeking non-traditional trade opportunities.Smit Lamnalco is an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity, gender expression, age, status as an individual with disability or other applicable legally protected characteristics.

Smit Lamnalco