Office Assistant

Glitch Productions

Sydney, NSW
Permanent
Full-time

29 days ago
Apply easily

About us:Glitch Productions is an independent animation studio based in Australia making original, long form animated shows distributed on Youtube. Our channel has over 14 million subscribers, tens of millions of views per episode and is still growing strong. Our studio is filled with incredibly talented and passionate artists that are determined to change the way animation is produced and treated in the industry. Our biggest IP; Digital Circus, has amassed over 350 million views on the pilot alone and we have a lot more still to come.Job Information:Glitch Productions is looking for a dedicated and hands-on Office Assistant to support the smooth day-to-day running of our studio and office. Based onsite, you will work with our Head of Operations to help keep our studio organised, our supplies stocked, and our team supported across a variety of practical and administrative tasks. Your role will be essential in maintaining an efficient, organised, and positive environment that supports both our creative endeavors and operational excellence.Your duties will include:

Taking full responsibility of office operations, including procurement and organisation of supplies, equipment, and facility maintenance.
Assisting in the planning and execution of team events, off-site activities, and company functions, including arrangement of travel logistics.
Preparing, reviewing, and distributing correspondence, reports, and presentations with a high degree of accuracy and professionalism.
Liaising with vendors, building management, mail services, and other external partners on behalf of operations team members, to ensure seamless office operations.
Processing payments and invoices, assisting with data entry and record-keeping, while maintaining discretion and confidentiality when handling sensitive information.
Supporting office projects through research, coordination, and follow-ups to ensure timelines and quality standards are met.
Performing other administrative tasks as assigned to contribute to a productive and efficient workplace.

A successful candidate will have:

A valid driver’s license and access to a vehicle.
Proven experience in an administrative, personal assistant, or office management role.
Exceptional organisational and multitasking abilities with strong attention to detail.
The ability to handle sensitive and confidential information with professionalism.
Proficiency in Google Workspace (Docs, Sheets, Calendar) and familiarity with project-driven environments.
A proactive mindset, demonstrating the ability to anticipate needs and independently resolve issues.
Strong interpersonal skills with the ability to build and maintain effective relationships across teams and external partners.
A readiness to begin in a practical, foundational role with a strong commitment to grow and build a lasting career.

Bonus Skills:

Excellent written, verbal, and interpersonal communication skills.
Strong stakeholder management and time management skills.
Be extremely organised and have a strong work ethic.
Engaging personality and willingness to learn.
Positive, go-getter attitude with a passion for making things.

What we offer:

A competitive starting salary with reviews every 6 months.
A relaxed and fun office environment where individual input is valued.
Regular work functions and free entry to conventions and events.
Close to public transport in the heart of Parramatta CBD.
Paid for gym memberships.
Regular company breakfasts/lunches.
A diverse team that values independent input and career development.

Our valuesGlitch Productions has an art-first mindset. Regardless of which team we’re in, every single team member’s core mission is to create the best art possible, and delight our audience that has given us so much. We achieve this mission through our values:Passion: First and foremost, every team member has a passion for the work we do and why we do it. It’s what allows us to contribute our creative energy, pitch new concepts, and give everything we make a personal touch that resonates with our fans.Innovation: From cobbling together sets in a living room, to inventing new pipelines using breakthrough technology, we have always had a focus on innovation and new ideas. We always try to push the boundaries of our industry and keep things fresh and exciting for both the team and our audience.Teamwork: Animation takes a big team of incredibly talented people and everyone is always ready to pitch in and lend a hand. We believe that our diversity and range of skills are what allows us to create works none of us could do on our own.Integrity: Our integrity is the heart of our core mission. It’s what allows us to do right for our projects and for each other.At Glitch Productions, we’re passionate about fostering a diverse and inclusive workplace that reflects our values as a creative studio.We hire based on skills, passion and potential, and celebrate the diverse perspectives that make our team stronger. We welcome people of all races, genders, sexual orientations, gender identities, ages, educational backgrounds, abilities, and experiences.Simply put, if you’re a good person and share our passion for animation, we want to hear from you!Powered by JazzHR

Glitch Productions