Project and Executive Support Officer

Footscray, VIC
$88,691-96,001 per year
Permanent
Full-time

2 days ago

Job Category: Administrative SupportJob Description:Are you highly organised, proactive, and driven to make an impact? We are seeking two experienced Project and Executive Support Officers to provide high-level administrative and project coordination support to two Executive Directors and one Director. In this pivotal role, you will ensure the smooth delivery of key projects, manage executive priorities, and support effective stakeholder engagement across the organisation.

Showcase your exceptional project and organisational skills
Join the thriving TAFE portfolio and make a difference
Two positions are available: one at Sunshine Campus and one at Footscray Nicholson Campus.

About UsAt Victoria University, our aim is to be a global leader in dual sector learning and research by 2028. Join us on the journey and help us achieve our strategic drivers ─ embedded in our One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride.About the RoleThis key role will provide timely, efficient and high-level project and executive support to the Executive Director/Director in the Office of the Chief TAFE Officer, Victoria University. The role will contribute to the day-to-day operations of Executive Director / Director's Office and successful achievement of the University strategic objectives.An example of duties you may perform will include:Calendar & Time Management : Support the Executive Director / Director by managing their calendar, scheduling meetings, and helping prioritise appointments to ensure they can focus on key responsibilities.Administrative & Executive Support : Provide reliable and timely administrative assistance, including preparing documents, coordinating meetings, and supporting day-to-day operations.Team & Culture Building : Assist with planning team activities, onboarding new staff, and supporting initiatives that promote a positive, people-focused workplace culture.Budget & Resource Awareness : Help track expenses, invoices, and support cost-effective practices by ensuring resources are used efficiently and within budget guidelines.Sustainability & Impact Awareness : Support activities and decisions that reflect the university's commitment to social responsibility and sustainability-such as reducing waste, using ethical suppliers, and promoting inclusive practices.Conditions & BenefitsWe are offering two ongoing, full-time positions classified at HEP Level 6, with an annual salary between $88,691 and $96,001 plus 17% superannuation, working 36.75 hours per week.About YouWe are seeking motivated professionals with outstanding organisational abilities, a team-focused mindset, and a passion for working in a fast-paced setting.As a Project and Executive Support Officer, you will have:

The expertise in providing project, organisational and executive support to senior leaders.
An understanding of the dual sector environment, including both TAFE and Higher Education.
An understanding of roles of the Executive Directors and Managers in their area and how they interact with other parts of the University, clients and partners.
The knowledge and understanding of operations, governance, and decision-making processes, including quality assurance policies and procedures and other relevant legislative requirements.
Be familiar with Federal and State government legislation and policies related to the tertiary education sector and its impact in their area of responsibility.
Advanced knowledge and experience of MS Office Suite.

How to ApplyTo learn more about each position, please click on the relevant position description below:In a SINGLE document, your application must include:

A brief cover letter (Please specify your preferred location)
Specific responses to the Key Selection Criteria listed on page 4 of the Position Description.
Full curriculum vitae (CV)/Resume stating responsibilities and achievements against each role you have held; and

Please note that applications which do not address the Key Selection Criteria will NOT be considered.Application Closing Date: Sunday 21 September 2025 @ 11:59pmWho Do You ContactFor further information relating to the position or recruitment process, please contact Candida Menezes, Senior Advisor, Strategic Projects by emailatOur Commitment to Protecting CountryVictoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share.Our Commitment to Progressive InclusivityVictoria University welcomes and celebrates the diverse perspectives, identities, and backgrounds of all people. We are committed to progressive inclusivity as a core strategic priority. All members of the VU community have a responsibility to be inclusive, respectful and supportive of all.We are committed to maintaining a workforce which reflects the community we serve, this means we strive to attract, retain, develop and empower talented individuals from all backgrounds. We encourage applicants who are Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised people, those from the LGBTQIA+ community, people from all ages and socio-economic backgrounds. We believe that a diversity of experiences and perspectives strengthens our community and fosters a more innovative, inclusive, and supportive working environment, where everyone feels they belong.VU is committed to providing a positive and barrier-free recruitment experience. If you have access requirements or would benefit from adjustments, including with position descriptions, application forms, or require any other document in an accessible format at any stage of the recruitment process please contact us at inclusivecareers@vu.edu.au or call (03) 9919 5999.

Victoria University

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