Business Administration Support Officer
- Fortitude Valley, QLD Kingsgate, NSW
- Permanent
- Full-time
- Calendar and Email Management: Coordinate and manage the Program Director’s schedule, including scheduling meetings, appointments, expenses and travel arrangements. Manage email correspondence ensuring the Program Director prioritises communication responses efficiently and effectively
- Communication: Assist the Program Director with all staff and team communication
- Meeting Preparation: Prepare agendas, materials, and logistics for meetings attended or hosted by the Program Director. Take minutes and follow up on action items as necessary
- Office Operations: Support general office operations, including ordering supplies, coordinating office events, pool car bookings and liaising with other departments
- Document Management: Organise and maintain electronic and physical files, ensuring easy retrieval of information as needed.
- Project Support: Assist in coordinating and tracking key projects and initiatives led by the Program Director and collaborating with various teams within the organisation when and where required.
- Travel Coordination: Arrange and coordinate domestic and international travel for the Program Director, ensuring seamless itineraries and accommodations
- Expense Management: Process and track expense reports, ensuring accuracy and compliance with company policies.
- Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.
- Team Support & Works Coordination: Support works coordination in times of high workload to manage key Operations Administration activities, and team support when and where required.
- Functions and Events: organisation of program related functions and events as required
- Reporting Requirements: updating, compiling and distribution of weekly, monthly and annual reports.
- Onboarding of staff: support with onboarding of new starters, along with assistance eto training & comms when required
- 2-3 years’ experience in a similar role; Utilities / Construction industry an advantage
- No formal qualifications required; tertiary qualifications in Administration/Business Administration favourably regarded
- Exceptional organisational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to multitask and prioritise tasks effectively in a fast-paced environment.
- High degree of professionalism and confidentiality.
- Strong attention to detail and problem-solving skills