National Operations Coordinator

QIC

  • Melbourne, VIC
  • Permanent
  • Full-time
  • 7 days ago
Job Category: Business SupportJob Description:About the roleAre you a master organiser, a natural problem-solver, and someone who thrives in a fast-paced environment?QIC is seeking a National Operations Coordinator to join our Real Estate team for a 12-month maternity leave contract based in our Sydney Office.This is your chance to be at the centre of a high-performing national portfolio, working alongside QIC's dynamic Property team to deliver strategic operations across our shopping centre assets.You'll gain invaluable exposure to national programs, collaborate with industry leaders, and grow your career within one of Australia's leading investment organisations-all while making a real impact during this 12-month maternity leave contract.Key responsibilities:This role is all about coordination, communication, and keeping things moving. You'll be the right hand to the Head of National Operations, helping deliver national strategies and supporting centres across the country.
  • Prepare and manage invoices, contracts, reports, and presentations.
  • Own and assist the coordination of national programs.
  • Keep stakeholders informed and organised-diary management, inbox triage, meeting coordination, expense management and minutes.
  • Liaise with external partners and internal teams to ensure smooth operations.
  • Drive process improvements and support audits, procurement, and project pipelines.
  • Be the go-to person for data, systems, and reporting-Power BI, contract matrix, certifications, and more.
About you
You're the kind of person who brings energy, organisation, and initiative to everything you do. You don't just manage tasks-you anticipate needs, solve problems before they arise, and keep things running smoothly behind the scenes.You'll thrive in this role if you:
  • Have a degree and experience in business, operations, administration, or property.
  • Are a natural multitasker who can juggle calendars, contracts, and coordination with ease.
  • Communicate clearly and confidently-whether it's writing reports or setting up meetings.
  • Are tech-savvy and comfortable navigating Microsoft Office, SharePoint, and reporting tools like Power BI.
  • Love taking initiative and asking, “What else can I help with?”
  • Stay calm under pressure and adapt quickly to shifting priorities.
  • Are known for your attention to detail, reliability, and ability to work independently.
This role is perfect for someone who enjoys variety and who thrives in a fast-paced environment.

QIC