Office Administrator
- Jandakot, WA
- Permanent
- Full-time
- Oversee reception duties including welcoming visitors, managing incoming calls and correspondence, and maintaining a professional and welcoming office environment.
- Greet visitors, answer calls, and handle incoming and outgoing correspondence.
- Maintain office supplies, manage filing systems, and ensure the workspace is organized and efficient.
- Schedule and organize meetings, prepare agendas and minutes, and assist in planning internal events, training sessions, and team-building activities.
- Arrange domestic and international travel, accommodation, and transport for staff and visitors, ensuring compliance with company travel policies
- Assist with onboarding new employees, including preparation of induction materials, system access setup, and coordination with IT and HR teams.
- Act as a central point of contact for cross-departmental coordination, supporting business continuity and fostering a collaborative office culture.
- Provide high-level administrative assistance across departments, including document preparation, data entry, calendar management, and coordination of internal communications.
- Support accounts payable and receivable processes by handling invoice processing, purchase orders, and liaising with the finance team to ensure timely transactions.
- Monitor and manage office supplies and equipment inventory, placing orders as needed and ensuring cost-effective procurement practices.
- Liaise with external service providers, contractors, and building management to ensure smooth office operations and timely resolution of maintenance issues.
- Maintain accurate records for Health, Safety, and Environmental compliance, support audit preparation, and contribute to a safe and compliant workplace.
- Maintain and update both electronic and physical filing systems, ensuring data integrity, confidentiality, and compliance with company policies.
- Minimum 3 years’ experience in an administrative, office coordination, or similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with ERP or CRM systems (e.g., SAP, Oracle, Salesforce) is highly regarded.
- Strong interpersonal, written, and verbal communication skills.
- Excellent time management and multitasking abilities.
- Demonstrated ability to work independently and collaboratively across teams.
- Experience in industrial, engineering, or energy sectors is advantageous.
- Certificate or Diploma in Business Administration or a related field preferred.
- Tertiary qualifications will be considered an asset.
- Must have the legal right to work in Australia.
- Flexibility to work outside standard hours on occasion.
- Commitment to upholding Enerpac’s global standards for safety, quality, and compliance.
- SAFETY - Safety is our highest priority and is at the heart of everything we do.
- INTEGRITY - We will act with honesty and transparency and always do the right thing.
- OWNERSHIP - We will own our commitments, act with a sense of urgency, and deliver what is expected of us on time, or ask for help early enough.
- TEAMWORK - We will act as one Enerpac team, operate with an enterprise-wide mindset, and support each other to deliver for our stakeholders.
- AGILITY - We will act with purpose and speed, and we will adapt quickly to changing circumstances.