Executive Assistant

Eurofins

  • Dandenong South, VIC
  • Permanent
  • Full-time
  • 17 days ago
Company DescriptionEurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate. Eurofins believes it is a global leader in food, environmental, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and in the support of clinical studies.In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to over 62,000 staff across a network of more than 1000 independent companies in over 62 countries and operating more than 900 laboratories. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products, as well as providing innovative clinical diagnostic testing services, as one of the leading global emerging players in specialised clinical diagnostics testing. In 2024, Eurofins generated total revenues of EUR € 6.515 billion, and has been among the best performing stocks in Europe over the past 20 years.At Eurofins in Australia & New Zealand, our Eurofins Regional Service Centre ANZ Pty Ltd plays a key role in supporting executive leadership and driving strategic initiatives across the region. The Centre delivers critical support across administrative functions, procurement, people and culture, finance, and operations-enabling senior leaders to make informed decisions and execute business priorities effectively. We are currently seeking a highly organised and proactive Executive Assistant to join our team and contribute to the seamless coordination of executive activities.Job DescriptionAs the Executive Assistant, you will play a pivotal role in ensuring the smooth operation of executive functions. You will manage day-to-day activities, facilitate effective communication, and support the delivery of strategic and operational priorities. This is an office-based role, requiring regular on-site presence to support senior leadership and coordinate key activities.Duties include but are not limited to:
  • Manage travel arrangements, expense reconciliations, vendor liaison, and internal communications for senior leaders.
  • Organise regional staff conferences, board meetings, and leadership sessions, including minute-taking and action tracking.
  • Assist with strategic project coordination, milestone tracking, and support local staff development programs.
  • Provide regional reporting, maintain SharePoint sites, and support automation and digital transformation initiatives.
  • Support compliance reporting, maintain legal and insurance registers, and coordinate group data responses.
  • Coordinate performance reviews, engagement surveys, exit data reporting, and onboarding/offboarding for senior hires.
  • Ensure all activities align with Eurofins' Code of Ethics and relevant policies and procedures.
Qualifications
  • Tertiary qualifications in Business Administration, Communications, or a related field are desirable.
  • Candidates currently undertaking relevant studies will also be considered.
About You
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Excellent written and verbal communication skills, with the ability to engage professionally across all levels.
  • Strong attention to detail and high accuracy in data entry and document preparation.
  • Skilled in managing large volumes of documentation with precision and efficiency.
  • Advanced typing, editing, and document formatting skills, ensuring consistency and professionalism.
  • Demonstrated initiative, self-motivation, and accountability in managing responsibilities.
  • Ability to understand and respond to the needs of senior stakeholders with professionalism and discretion.
  • Proven ability to handle confidential and sensitive information with integrity.
Additional InformationAll candidate CV's and cover letter's will be reviewed, however please note that we are not always able to respond to every expression of interest submitted.This opportunity is only open to candidates who are eligible to work in Australia/New Zealand, and already have work rights or an appropriate working visa.

Eurofins