Facilities and Workplace Coordinator
- Sydney, NSW
- Permanent
- Full-time
The Facilities and Workplace Coordinator manages daily workplace operations while providing versatile support across multiple office functions for locations in Sydney and Melbourne. This role coordinates facility services, handles administrative tasks, and supports various office needs through a flexible, multi-skilled approach. The position serves as a key workplace resource, maintaining a productive office environment while adapting to diverse operational requirements.The role is based in the Sydney office Monday to Friday, 8:30am -5:00pm.Key Responsibilities:Coordinate daily facilities operations including maintenance, cleaning, and service deliveryProcess workplace service requests and ensure timely resolutionProvide administrative support including document management and basic office functionsSupport reception and front-of-house operations including visitor managementAssist with meeting coordination, room bookings, and event setupProvide basic IT support such as equipment setup and troubleshootingCoordinate space changes including moves, adds, and changes to workstationsAssist with catering arrangements and food service coordinationConduct regular facility inspections and quality checksAssist with employee onboarding regarding workplace services and proceduresCoordinate with vendors and service providers to ensure effective service deliveryManage reception and concierge services to ensure a high-quality visitor experienceOversee the entire vendor management process, including sourcing, contract preparation, invoicing, budgeting, and vendor onboardingAbout you:Experience working in office support, facilities coordination, or administrative rolesStrong customer service orientation with excellent interpersonal skillsExperience with service management and problem resolutionStrong organisational skills with ability to prioritize multiple tasksExperience coordinating with service providers or vendorsBackground in event coordination or meeting managementExperience with space planning or move coordinationThe Facilities and Workplace Coordinator moves throughout the facility regularly, requiring comfort with standing and walking for extended periods. The role involves occasional physical activities such as moving light furniture, handling supplies, and accessing various building areas. The position may require occasional evening or weekend hours to support special events or urgent needs. The role offers opportunities for growth within facilities management, workplace experience, and administrative leadership career paths.What you can expect from us:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.Interested candidates, please apply following the link below quoting job reference number ECREQ448550Location:On-site –Sydney, NSWIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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