Administration Coordinator, School of Medicine
University of Notre Dame Australia
- Sydney, NSW
- $96,577-104,553 per year
- Permanent
- Full-time
- Rewarding opportunity to work in the School of Medicine
- Lead a team of administrative staff
- $96,577 - $104,553 pa + 13.75% super
- Provide leadership and direction to administrative staff and provide on the job training and advice to staff.
- Provide a high level administrative function within School ensuring effective and efficient administrative and project support
- Create a range of high level documents including various correspondence, presentations and reports for internal and external stakeholders
- Provide financial and HR support and advice and ensure budget expenditure is monitored and reported
- Provide excellent customer service to students and University stakeholders
- Completing tasks and communications in an accurate and timely manner, whilst liaising closely with other areas of the organisation
- Ability to work accurately with detailed information; including data entry, maintaining spreadsheets, managing correspondence, collating data for report and under direction prepare a range of written communication
- Continuous improvement delivery by reviewing, developing, and implementing enhanced administrative systems and processes
- Coordinate timetabling and scheduling for School by collaborating effectively with university staff
- Perform other responsibilities, commensurate with the expectations of a role at this level, which contribute to the overall objectives of the School.
- A Degree qualification with relevant experience, or an equivalent combination of relevant experience and/or education/training
- Supervise and lead nominated administrative staff.
- Proven administration leadership experience in a busy, fluid environment (higher education experience highly regarded)
- Experience in a financial role including experience in procurement and financial processes
- Experience in servicing and attending committee meetings
- Strong understanding of administrative policies and procedures and the ability to interpret and apply them
- Demonstrated success in the delivery of quality customer service
- Excellent written and verbal communication skills, and the ability to interact effectively with a diverse range of people
- Demonstrated skills in strategic and project management and the ability to meet competing deadlines
- Excellent computer skills including email, internet, MS Office (inc SharePoint) and student administration systems and the ability to learn and implement new systems
- Proven initiative, organisational and attention to detail skills with the demonstrated ability to meet competing deadlines.
- Support key leadership staff (eg. Deputy National Head of School, National Head of School and Faculty Manager).
- Training and development opportunities with the University
- Centrally located in Darlinghurst