Job Description:Better and fairer care. Always.St Vincent's has been a leader in Australia's health and aged care landscape for more than 165 years. Since our founders, the Sisters of Charity, opened our first hospital in 1857, our services and nearly 30,000 people have been behind some of Australia's most important medical breakthroughs. We are a microcosm of Australia’s health and aged care system and are uniquely positioned to lead and respond to our rapidly changing environment.We are looking for a special kind of person - a St Vincent’s kind of person. Someone who puts excellence, compassion, connection and caring for other people at the heart of everything they do.Reporting directly to the Chief of Staff in this pivotal role, you will orchestrate the seamless operation of the CEO's office within a dynamic, fast-paced environment. Beyond traditional executive support, you will expertly blend strategic coordination and project management to amplify the CEO’s effectiveness and empower timely, informed decision-making. This is your chance to visibly see your impact on the business and its service.This is a Permanent Full Time position based in our Group Head Office in Melbourne.Key responsibilities of the role:
Strategically orchestrate the CEO’s dynamic calendar, expertly prioritizing high-impact meetings and seamlessly managing travel logistics to optimize efficiency and drive strategic alignment
Manage the CEO’s inbox, meticulously triaging critical communications and crafting high-quality correspondence that reflects the CEO’s voice and vision
Drive significant strategic projects and initiatives from conception to completion, working closely with the CEO and Chief of Staff to deliver impactful outcomes
Cultivate a welcoming and highly efficient environment within the Melbourne Group Office, overseeing all day-to-day operations to ensure a premium workspace experience
Forge and nurture influential relationships with a diverse range of internal and external stakeholders, becoming a trusted point of contact and collaboration
Things that work for us:
Exceptional organisational skills and project coordination skills with meticulous attention to detail, consistent follow-through and the ability to support multiple initiatives or tasks
Proven ability to manage competing priorities and thrive in complex, fast-paced, and ambiguous environments with calm, confidence, and sound judgment
Advanced proficiency with Microsoft 365 and other digital tools, demonstrating high digital literacy and adaptability to emerging technologies, including AI applications
Demonstrated discretion, integrity, and professionalism when handling sensitive and confidential information
Things that work for you:
Ability to visibly see your impact on the business and its service
Competitive salary packaging options
Discounted private health insurance
Employee Assistance Program for staff and their families
Access to the Fitness Passport (FP)
At St Vincent’s we value inclusivity and diversity and acknowledge the importance of creating a work environment that is welcoming, safe, fair and impartial and invites people from all backgrounds to join us.Pre-Employment ChecksYour employment is conditional upon the completion of all required pre-employment checks, including relevant immunisations.Equal OpportunityWe celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.How To ApplyPlease submit your application via the Apply button, include your resume and a brief cover letter outlining your experience and suitability.Respectfully, no recruitment agencies.Closing Date: 18 September 2025 11:59pmReconciliation Action Plan:At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.For further information, visit https or get in contact atCode of Conduct:
