Governance Officer

• Oversee corporate records management and statutory filings for multiple entities, including handling entity set-ups, wind-ups, and trust or joint venture administration.
• Support annual compliance activities such as business name renewals, trademark registrations, payments, and adherence to regulatory requirements.
• Prepare and file resolutions for structural or governance changes and provide support for transactions involving joint ventures and trusts.
• Coordinate quarterly governance meetings, including preparing and distributing papers, maintaining the digital board portal, and assisting with minute-taking.
• Contribute to the development and maintenance of governance frameworks, including policies, templates, and document management systems.
• Manage financial administration tasks such as processing bank guarantees, handling purchase orders, and liaising with vendors for account queries.
• Administer electronic document approvals through platforms like DocuSign for resolutions and project documentation.
• Provide general administrative support to governance and legal teams, including document preparation, mailbox oversight, and calendar coordination.

• 4+ years’ experience as an Assistant Company Secretary or Governance Officer.
• Advanced software proficiency utilising Microsoft suite of tools: Advanced Outlook, Word and PowerPoint skills, Intermediate Excel skills.
• Excellent interpersonal and communication skills with the ability to build professional relationships at all levels.
• Experience using DocuSign, BoardVantage, GEMS and SAP highly regarded
• Certificate in corporate governance from the Governance Institute of Australia
• Degree qualified in Law, Economics and/or Accounting or equivalent.

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