Office Coordinator
- Brisbane, QLD
- Contract
- Full-time
- Reception duties – answering phone and door
- Collecting/posting mail
- Ordering supplies as required
- Maintaining office presentation, organising repairs as required
- Preparing meeting rooms for meetings / workshops
- Other ad-hoc office duties as required
- Fire Warden responsibilities
- First Aid
- Organising travel
- Organising events/functions/catering as required
- Maintaining various registers (office access cards, staff contact details register, etc.)
- Assisting with staff onboarding / exit procedures
- Other administrative tasks as required
- Assisting with proposals, tenders, reports etc. in Word – typing, formatting, collating, pdf-ing
- Producing, editing, and formatting PowerPoint presentations, including graphics
- Excel – editing, formatting
- .pdf document preparation
- Calendar management
- Email distribution
- Organising meetings
- Typing and document preparation
- Expenses and invoice management
- General administration support
- Brisbane-based support for Managing Principal visits
- Set up Video Conferencing facilities for meetings
- Liaise with IT provider
- Microsoft Office suite – assistance and training
- Time sheet and invoicing assistance
- Accounts payable assistance
- General finance team support
- 5+ years of experience of office coordination / administration
- Advanced experience on MS Office
- Graphics experience to support Word / Powerpoint
- Planned, organised and methodical
- Excellent time management
- Attention to detail and accuracy
- Good communicator – written and verbal
- Able to perform under pressure
- Able to prioritise workload and progress multiple tasks concurrently
- Able to ‘close-out’ tasks
- Process improvement orientated