Executive Assistant

• Provide superior executive assistance and professional administrative support to the Executive General Manager (EGM):
• Management of Senior Executive’s diary, ensuring that priority workflows and processes are fulfilled, and email correspondence responded to or redirected as appropriate
• Anticipate requirements and initiate timely responses and provision of materials for meetings, briefings, events and functions including all aspects of travel
• Monitor workflow between the Division and the Executive Office including channeling notices and minutes through appropriate stakeholders
• Undertake data entry including Executive timekeeper data, credit card acquittal, booking travel and monitoring on-line subscriptions
• Coordination and strategy
• Provide secretariat services to the Division’s weekly managers’ meeting (consisting of SES and Executive Directors) and provide back-up secretariat support to the Division’s operational boards
• Liaison with other Divisional business units, including: the Advocacy team in relation to eg. national/international stakeholder engagement; the broader Corporate and Governance team (providing back-up executive support as required); and, the CSU generally
• Liaison with other agency stakeholders, especially other enforcement business areas, and corporate branches.
• Evidence management:
• Maintain records of evidence and the chain of custody evidence items in accordance with the Evidence Management Policy and implementing the handling procedures and guidelines
• Supervise and develop junior staff, including managing their performance.

• Experience providing Executive/Project/Business support to a senior executive.
• An understanding of whole-of-government frameworks, policies and procedures would be a strong advantage.

Hudson