Portfolio Administration Manager

• Ensuring the customer experience is encompassed in all aspects of the role.
• Building collaborative relationships with asset teams, delivering a consistent service and attending meetings as required.
• Responsible for data entry accuracy and documentation collection.
• Achieving 100% accuracy of each asset's Tenancy Schedule.
• Achieving

• Completing all lease outgoing adjustments/estimates and rent reviews for the assets in accordance with lease requirements and relevant state legislation.
• Conduct and facilitate lease audits.
• Production of lease related correspondence to tenants/operators and distribution to the asset teams where required.
• Assisting the asset teams with Capex related processes.
• Raising work and purchase orders for the assets.
• Matching supplier invoices for review, approval and payment for the assets.
• Manage daily receipting and assist with debt collection for assets.
• Assisting with month-end procedures in accordance with the finance timetable.
• Driving improvements and maximising efficiency of administration related procedures.
• Working collaboratively with national teams to deliver divisional initiatives, and contributing to the implementation of the strategy.
• Adhere to internal reporting deadlines and provide accurate and high-quality outputs, and quick responses to requests.
• Assisting with any projects, or undertaking additional duties as reasonably required.
• Drive engagement with various internal stakeholders to gather functional business requirements.
• Working collaboratively within teams and across Mirvac divisions, and sharing learnings with employees and leveraging their experience.
• Assisting with any projects, or undertaking additional duties as reasonably required.

• 2+ years' experience in relevant property related role
• Previous experience in the property industry is highly desirable.
• Demonstrated account reconciliation and administration experience are highly desirable.
• A proactive and self-motivated approach with the ability to solve problems, improve system and procedural efficiency.
• A team player attitude with the ability to work independently or as part of a team, multitask and adapt to change, and a willingness to be flexible;
• Exceptional administration, time management and organisation skills with strong attention to detail.
• A collaborative, professional and empathetic approach to dealing with all stakeholders.
• Exceptional interpersonal and communication skills and confidence in liaising with people at all levels
• Ability to maintain confidentiality and discretion in relation to asset information.
• A willingness to learn and provide an innovative approach.
• High level of IT proficiency is required.
• A strong understanding of relevant legislation and the legal obligations of the asset

Mirvac