Manager Precinct Space

Melbourne, VIC
Permanent
Full-time

29 days ago

Manager of Precinct Space Management

Permanent Full Time | 5 week's annual leave + monthly day off
Box Hill Hospital | Working from Home Arrangements
Experience career progression at a values-based organisation

Eastern HealthEastern Health is one of Melbourne's largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.Our Employee Value Proposition is “Being a part of Eastern Health means belonging to a welcoming team of healthcare experts”.This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future.About the roleEastern Health Asset Management Team is a multidisciplinary strategic group dedicated to overseeing all physical and clinical assets-from imaging devices and beds to HVAC systems, precinct space and lease properties-throughout their full lifecycle. We support & maintain a comprehensive, up to date asset register, supporting the coordination of preventive and corrective maintenance, ensure compliance with safety and regulatory requirements in accordance with Asset Management Accountability Framework and the National Safety and Quality Health Service (NSQHS) Standards. The team work together across procurement, finance, ICT, and clinical services to optimise usage, minimise downtime, reduce whole of life costs, and support high quality patient care in alignment with government policy frameworks.The role is responsible for planning and management of space requirements across all Eastern Health campus and sites in alignment with business requirements, strategies and new ways of working. The role will work across multiple workplace projects as well as in a BAU capacity. This is a great opportunity for someone who has experience in design, space planning, change management, workplace program/projects management and relocations.Major duties and/or responsibilities

Manage and engage internal teams and/or contractors in the design, development and delivery of clinical and non-clinical spaces specifically related to:

Strategy Planning & Design Management which includes:

Needs & Demand Assessments: Analyse current space utilization, gathering employee feedback, and identifying future needs. Focus on understanding the organization's current situation, goals, and future growth plans.

Functional Space Specifications / Requirements: Develop comprehensive plans that considers patient flow, Workflow, staff needs, and technological requirements for all departments.

Facility Design (Functional & Standards): Creating a layout that promotes efficient patient care and/or workflow, while adhering to relevant regulations and standards.

Ongoing Space Optimization and Utilisation to focus on:

Workflow / Space Optimization: Continuously monitoring and improving workflows to enhance efficiency patient care and/or workflow.
Space Utilization: Regularly assessing space utilization to identify areas for improvement and optimize resource allocation. This includes workplace management of hot/shared desks/offices

Develop and Implement Precinct Space Management Policies to support effective Precinct Space lifecycle activities.

Develop and establish Functional Specification, Requirements and Standards for all Clinical and Non-clinical workspace.

Audit, analyse and monitor solutions where insufficient space is available. Solutions may include space allocation changes, refurbishment works and/or procuring additional office space.

Develop and implement accommodation scenarios and solutions for evaluation against changing business requirements (headcount), budget and workplace programs and projects.

Support and guide service teams to perform stack and move plan analysis for BAU and relocations and ensure the maintenance of space management systems to ensure reflection of allocations and occupancy, including the workplace and storage.

Support assess fit-out layouts and other facilities and/or review external consultants test fits. Conduct on-site inspections when necessary.

Manage various space requests and support coordinators in accordance with Precinct Space Management Workflow process.

Integration of work with Infrastructure Services and Project Delivery teams.

Explore new technology or process to improve efficient and effective management of space.

About youTo be successful in this role you will possess:Essential

Knowledge in design, space planning, change management or relocations
Experience in program / project management and have led a team previously
Stakeholder management skills with outstanding verbal and written communications
Experience in managing multiple projects concurrently
Advanced level MS Project, MS Excel and PowerPoint skills
Can balance working individually and collaboratively with internal and external teams
Learning mindset with a positive can-do attitude
Available to travel to project sites when needed
Excellent Interpersonal Communication skills
Managing internal and external teams, stakeholders and contractors

Desirable

Degree or Diploma in Property Management or a similar field
Certification in Project Management or related field
Knowledge of analysis, interpretation and reporting requirements related to property-related information and trends

Certificate IV in Real Estate Practice Victoria (CPP41419) or eligible to be an agent's representative, Real Estate Certificate of Registration or Licence
Having experience with using Hot-desking desk sharing software (i.e. Serra View)

Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the . Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment.What we offerEastern Health offers a variety of fantastic Employee Benefits, view the extensive range here!

Mentor and Shadowing program
Access to discovery days across our 50 sites
Study and professional development leave
Friendly & supportive teams
Commitment to Diversity, Equity and Inclusion
Fitness Passport for work-life balance
Employee Assistance program accessible for you and your loved ones
Flexible working hours and excellent entitlements
Salary packaging options and an employee benefits scheme
Access to Private Health Insurance offers
Digital upskilling, such as excel and Power-Bi training
Cafes at all of our Hospitals

Next StepsApply online if you feel we are a good match, you have the skills and qualities to make a difference, and are eligible to work in Australia.We review all applications when we receive them, and we notify unsuccessful candidates.If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check.Good to know:

We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability - within the communities we serve and our Eastern Health team.
We provide a culturally safe and welcoming environment for Aboriginal and/or Torres Strait Islander employees.
As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture.
Vaccination and screening for immunity to vaccine-preventable disease is a mandatory requirement of this role.
Advertising may end before the closing date.
We do not accept recruitment agency application

If you are a current Eastern Health employee please ensure you log in with your internal Eastern Health account to apply for this or other roles.Contact Person: Chee WooContact Email: cheechiang.woo@easternhealth.org.auJob Posting End Date: 07/09/2025Need help submitting your application?Just contact the Hiring Manager in the advertisement or call the Talent Acquisition Team on (03) 9955 7555 (Option 1) | Medical Workforce Unit on (03) 9895 3469. [TA for Non Medical roles, MWU for Medical roles]Our Values in Action:Respect for all | Safe always | Partnering in care | Learning and improving every day

Eastern Health

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