Executive Assistant to the GM, SHES

Brisbane, QLD
Permanent
Full-time

16 days ago

CPB Contractors is a leading international construction company and a member of the CIMIC Group.We combine the construction track record and expertise formerly delivered by Leighton Contractors and Thiess, and we also include the people and projects of Leighton Asia.In conjunction with our clients and partners, CPB Contractors is delivering important and iconic projects across all key sectors of the construction industry, meaning we offer significant and diverse work opportunities.We are building on the strong foundations of our unique history to create a successful and sustainable future. Safely delivering next-generation infrastructure that better connects people and transforms communities is at the heart of what we do.The OpportunityWe are seeking a highly capable Executive Assistant (EA) to join our team in Brisbane, supporting the General Manager, SHES and contributing to the smooth and effective operation of the broader SHES team.This role is more than traditional EA support - it requires someone who can manage complex schedules, coordinate high-level communications, and proactively ensure the SHES team runs efficiently and effectively. You'll play a key role in enabling strategic and operational outcomes through exceptional administrative and organisational support.Key Responsibilities

Executive Support

Manage and prioritise incoming correspondence, emails, and phone calls
Provide high-level diary management and scheduling support
Coordinate meetings, agendas, and follow-ups
Co-ordinate inputs into SHES Board reporting
Organise domestic and international travel and accommodation
Team Operations

Support the SHES team's day-to-day operations through proactive administration
Track milestone deadlines and assist with planning and delivery of key initiatives
Maintain effective filing and archiving systems with a focus on confidentiality and accessibility
Administer financial processes including expense tracking and invoice coordination
Communication & Coordination

Prepare and format presentations, reports, and communications
Liaise with internal and external stakeholders to support team deliverables
Organise internal and external events, workshops, and conferences
Personal Organisation & Initiative

Plan and schedule work to meet deadlines and team priorities
Anticipate needs and clarify requirements to ensure seamless support
Demonstrate initiative in identifying and resolving administrative challenges

Our Requirements

Secretarial/business administration qualifications
Advanced Microsoft Word, PowerPoint and Excel skills
Significant experience in similar level role, preferably in Construction or related industry
Extensive experience as a personal assistant to senior management levels
Demonstrated ability dealing with sensitive and confidential issues
Ability to work to deadlines and manage conflicting priorities in a high-volume work environment

We particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA+ community, mature workers, Veterans and Active Defence Reserve members, people with disabilities and people from different cultural backgrounds. CPB Contractors is proud to hold the Workplace Gender Equality Agency (WGEA) Citation - Employer of Choice for Gender Equality.We're always looking for ways to make CPB Contractors a more rewarding place to work and offer a unique set of benefits, including:

A rewarding career where we support your development, training and promote from within.
Opportunities across all construction sectors so that there is always an opportunity suitable for the next stage in your career.
Competitive remuneration and excellent benefits including a health and wellbeing program, discount portal and company-funded salary continuance insurance.
Flexible work arrangements and a culture that values diversity and innovation.

Please note: This role is being sourced through CPB Contractors directly and we will not accept applications via external recruitment agencies.

CPB Contractors

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