Finance Administration Officer

• Process supplier invoices, match them with purchase orders, and prepare payment runs to ensure suppliers are paid accurately and on time.
• Maintain up-to-date records of AP transactions, including collecting and verifying banking details, payment confirmations, remittance advice, and reconciling supplier statements.
• Monitor and manage aged payables and escalate issues such as duplicate invoices, incorrect charges, or missed credits.
• Generate and send customer invoices, monitor incoming payments, and follow up on overdue accounts to maintain healthy cash flow.
• Circulate the daily bank balance report.
• Perform regular reconciliations of bank accounts to ensure all transactions are correctly recorded and discrepancies are resolved.
• Monitor the accounts department email inbox daily to ensure timely handling of incoming queries and documents.
• Handle enquiries and maintain strong relationships with suppliers and customers through timely, professional communication.
• Liaise with external vendors, clients, and internal departments regarding billing and payment issues.
• Keep all financial documents, such as invoices, receipts, and payment confirmations, well-organized and up to date for compliance and audit readiness.
• Provide back-up to payroll tasks and functions.
• Provide financial admin support to other departments when needed.
• Assist with the maintenance of documentation and system master data as and when required.
• Participate in process improvement initiatives to enhance finance operations.

• Group CFO
• Group Financial Controller / Group Finance Manager
• Finance team ➢ Business Unit General Managers / ELT members
• Functional managers, including Sales, Operations, HR, IT, and Legal
• External auditors
• Banks
• Customers
• Suppliers

• Basic knowledge of the organisation’s accounting procedures related to work performed.
• Understanding of spreadsheets, data analysis, and reconciliation procedures.
• Strong administrative and procedural skills.
• Ability to analyse and communicate financial information.
• Knowledge of Dynamics 365 Business Central is an advantage.
• Excel skills.

• At least 12 months’ related experience.
• Related certificate, diploma, or degree would be advantageous.

• Excellent attention to detail.
• Excellent organisation skills for maintaining clear, accurate, and meticulous financial records.
• Team player.
• Initiative.
• Integrity.

Veritas Recruitment