Administration Coordinator

Hall & Prior

  • Perth, WA
  • Permanent
  • Full-time
  • 29 days ago
is a family-owned aged care provider operating 38 residential aged care homes, with in-home and community care programs in WA and NSW. We believe that our commitment to providing high quality care can make a real difference to the lives of our consumers and their families.Are you someone who thrives in a dynamic environment where every day is different? Our team is expanding, and we’re looking for an enthusiastic Administration Coordinator to join us in a roving role. This permanent full-time position offers the opportunity to provide essential administrative support across various Hall & Prior facilities throughout WA, with the possibility of occasional travel to regional locations.About the Role:As an Administration Coordinator, you’ll be on the move, providing crucial administrative support across a variety of facilities. Each day brings a new challenge as you assist with tasks such as staff rosters, timesheet management, uniform distribution, and more. A key aspect of your role will be to provide onsite leave coverage for administration officers, ensuring that operations run smoothly and that facilities maintain a high standard of administration during staff absences.In addition, you will assist with entering invoices for payment, help with internal administration audits, and contribute to updating administrative processes to improve efficiency and consistency across the organisation. You will also be responsible for training new administration officers and providing ongoing onsite and remote support to all administration teams.This role is ideal for someone who enjoys a varied, fast-paced environment and is passionate about supporting teams and improving administrative processes.Key Responsibilities:
  • Roving across multiple locations to provide administrative support within Hall & Prior facilities.
  • Provide onsite leave coverage for administration officers to ensure continuous administrative support at each facility.
  • Assist with updating, coordinating, and distributing staff rosters (fortnightly).
  • Enter invoices for payment, ensuring accurate and timely processing.
  • Help manage staff timesheets and entries for payroll accuracy.
  • Oversee the distribution and management of staff uniforms and badges.
  • Assist in maintaining employee records and arranging cover for staff absences.
  • Deliver exceptional customer service to staff, residents, and visitors.
  • Train new facility administration officers, ensuring they have the knowledge and tools to succeed.
  • Provide ongoing support to all administration staff, both onsite and remotely, ensuring consistency and high standards across all facilities.
  • Assist with internal administration audits, ensuring compliance with procedures and identifying areas for improvement.
  • Contribute to the development and updating of administration processes, helping to streamline operations and improve efficiency.
  • Provide occasional regional support for facilities that may require additional administrative assistance.
To be considered for this position, you will need:
  • A minimum of one year’s experience in administrative support (experience in the Aged or Disability Care sector is highly advantageous).
  • Experience in a similar role with the ability to manage multiple worksites or perform roving duties (desirable).
  • Strong verbal, numerical, and written communication skills.
  • Proficiency in Microsoft Word, Excel, and Outlook (medium to advanced level).
  • Experience with invoice entry and processing, ensuring accuracy and timely payment.
  • Previous experience assisting with rostering, payroll support, and general administrative tasks.
  • A demonstrated ability to train and mentor new staff, and provide ongoing support to teams both onsite and remotely.
  • Strong organisational skills and the ability to multi-task effectively.
  • A proactive attitude, with the ability to take initiative and adapt to new challenges every day.
  • Evidence of influenza vaccination.
  • NDIS Worker Screening Check
  • Own reliable transport and a valid driver’s license.
  • Full work rights in Australia

Hall & Prior