Operations Support Admin Supervisor

Guildford, WA
Permanent
Full-time

15 days ago

Reporting into the Group Manager - Regional Operations, the Operations Support Admin Supervisor will be working full-time from our South Guildford location. This role ensures administrative systems and processes are efficient, cost-effective, and aligned with business needs. The role leads a team who delivers a centralised service model that enhances collaboration between regional teams and head office.Roster: Mon - Fri 8.5 hours per day (including unpaid meal breaks)Location: South Guildford, WAWhat you'll do:

Supervise and coach a team of 7 across payroll, mobilisation, purchasing, and property admin
Drive continuous improvement in administrative systems and cost efficiency
Oversee lease arrangements, renewals, and property-related expenses for ~150 properties
Maintain active contract registers and alert stakeholders to upcoming renewals
Support regional branches and contract sites remotely, ensuring consistent service delivery
Ensure accurate reporting for line managers to identify system and spend efficiencies
Collaborate with branch teams and support functions to streamline communication and processes

Skills and Experience:

Minimum 3-5 years leading administrative or office support teams
Proven track record in process improvement and cost efficiency initiatives
Hands-on experience with property administration (leases, renewals, bills)
Familiarity with payroll systems and mobilisation coordination
Exposure to procurement processes and purchase order workflows
Experience supporting multi-site operations, ideally in mining service industries
Strong reporting and stakeholder communication skills

Our Benefits inclusive of but not limited to:

Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
Health & Wellness - Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
Culture & Career - Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
Employee Referral Program- Opportunity to receive a referral bonus up to $5000 for applicable roles.
Additional Perks - Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity

Our Company & CommitmentWith over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.Reference Number : 4500At WesTrac, our primary focus is our people. As we look to the future, we’re focused on harnessing the best talent and providing them with the support they need to achieve success.WesTrac is a member of the Diversity Council of Australia and recognises the value of and strongly support the principles of equal employment opportunities in the workplace, and we are committed to achieving a diverse and engaged workforce. We are an equal opportunity employer and encourage applications from female, Aboriginal and Torres Strait Island candidates.WesTrac is an endorsed employer for women via WORK180 - who have reviewed our policies, processes, and initiatives to certify that we are an organisation that supports diversity, inclusion and equality.

WesTrac

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