Contract and Project Administrator / Serviced Offices Manager Assistant

Sydney, NSW
Permanent
Full-time

1 month ago

Being a part of EVT means believing in changing the game. Why? Because no one wants ordinary. If you're seeking to be part of the kind of wow-factor moments you can help shape, then you've come to the right place.About EVT:
As market-leading experience creators, we bring to life some of the best-known brands and properties in entertainment, ventures, and travel. Our portfolio includes over 140 entertainment experiences like Event Cinemas and Moonlight Cinemas, 150 award-winning restaurants and bars, and 80+ hotels, including QT, Rydges, Atura, LyLo, Independent Collection by EVT and Thredbo. Our ventures include a ~$2.3B property portfolio and hotel management, just to name a few.About the RoleThis job requires a very deep understanding of the following systems with at least 50% of person time spent working with the systems. Those systems especially Progen are very complex and user-unfriendly, and person must have at least 1 year of experience working with them.

PROGEN – Property Management System
MASST – Project Management System
COUPA – Financial Reporting and Accounting System

Another essential knowledge required experience of managing/assisting managing Serviced offices and Contract management. At lease one to two years required of experience in both areas.Key Responsibilities: * Contract Management:

Draft, review, and manage contracts related to cinema refurbishment projects and leasing agreements for all EVT Limited tenants and properties.
Ensure all contracts comply with legal and regulatory requirements.
Maintain accurate records of all contract documents and correspondence.
Project Support:

Assist the Project Manager in planning and executing cinema refurbishment projects.
Coordinate with contractors, suppliers, and other stakeholders to ensure project timelines and budgets are met.
Monitor project progress and report any issues or delays to the Project Manager.
Client and Stakeholder Communication:

Serve as the primary point of contact for clients and stakeholders regarding contract-related inquiries.
Facilitate clear and effective communication between the Project Manager, clients, and contractors.
Administrative Duties:

Organize and maintain project documentation, including contracts, invoices, and progress reports.
Prepare and distribute project updates and reports to relevant parties.
Assist with scheduling meetings, site visits, and other project-related activities.
Financial Management:

Coordinate invoicing and billing for project-related expenses.
Track project budgets and expenditures, ensuring financial accuracy and accountability.
Assist in the preparation of financial reports and forecasts.
Compliance and Risk Management:

Identify and mitigate potential risks associated with contracts and project execution.
Ensure all project activities adhere to safety and compliance standards.
Conduct regular audits of contract and project documentation to ensure accuracy and completeness.
Continuous Improvement:

Identify opportunities for process improvements in contract management and project execution.
Implement best practices and innovative solutions to enhance project efficiency and effectiveness.

Benefits & Perks

Incredible team member discounts from your first day on-the-job.
50% off stays at EVT hotels – Rydges, QT, Atura, Lylo and more.
$2 movie tickets, plus Moonlight, Gold Class, Candy Bar discounts and more.
Awesome winter and summer savings and discounts at Thredbo.
Rapid career growth opportunities through our EVT network.
Local community involvement, volunteering and charitable giving.
Australia and NZ’s largest and most diverse experiences company

Join EVT and become an EVT experience creator, opportunity taker, the ultimate Daymaker. Join and make a positive impact on our people, communities, and environment every day.

EVT

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