Materials and Catalogue Coordinator | Mon - Fri | Balcatta Support Centre

• Lead continuous improvement within the maintenance environment
• To build and work on reliable Inventory balance and reports
• Continual review of stock & levels to reduce working capital
• Ensure materials ordered according to specifications required & delivered in time to meet service delivery
• Assist in inventory control, stock balances and reconciliation of materials in line with Component Replacement Schedule
• Manage and update/upload the Component Replacement Schedule
• Manage and update/upload the Projects Component list
• Manage and update/upload the Critical Material Parts List (CPL)
• Reporting anomalies in stock or other problems that could disrupt the smooth running of the service delivery
• Manage and develop the materials department to drive the best outcomes across the materials categories
• Source, evaluate, train, and develop new and existing suppliers to understand the business requirements
• Drive materials innovation through sourcing, technical expertise, and development
• Manage Inventory and Non-Inventory by identifying cataloguing/ format / capture product information.
• Manage Vendor Pricing changes as required
• Manage Critical Material Parts List (CPL) and assign the CPL number
• Manage Unit of Measure changes
• Manage and create Inventory parts by location and assign to region as required
• Collate the EDMV to the product code
• Collate data from various sources.
• Create Catalogue product codes for Services and Contractor Works
• Standardise product information.
• Identify and plan corrective actions to improve catalogue quality.
• Liaise with other parties if more if more data processing information is required.
• Work closely with Purchasing and Warehouse Manager to govern and maintain the catalogue in accordance with Sodexo standards and policies.
• Represent Sodexo in an ethical and professional manner.
• Plan and organise purchasing of commodities and services.
• Utilise existing stock holdings (where possible) across the IFMS portfolio prior to engaging with suppliers to purchase parts.
• Consider economic and risk factors when transferring stock from other locations within the IFMS portfolio.
• Issue inquiries/requests for quotes to existing, approved suppliers.
• Submit request to source to Supply Chain Category Management Team for new product categories/suppliers.
• Provide advice, information, and guidance on purchasing related matters to relevant stakeholders.
• Identify, mitigate and/or escalate purchasing risks to Corporate Supply Chain.
• Maintain and update purchasing records and generate reports to measure performance against business performance standards.
• Maximise supplier rebates by appropriate purchasing processes.
• Maintain a professional relationship with suppliers.
• Sharing of knowledge with other members of the Purchasing & Inventory Control team.
• Expediting of stock to site to ensure a JIT methodology.
• Identify and process Material Request in accordance with the Asset Replacement Fund guidelines.
• Identify and process Material Request for small tools and other Sodexo Assets (CAPEX) in accordance with Sodexo policies & procedures.
• Evaluate requests to add new items into inventory holdings.
• Support Team Purchasing and Warehouse Manager & Supply Chain Procurement Managers with relevant information required for reporting.
• Collect and report statistics to measure supplier performance.
• Analyse current purchasing activities and recommend improvement through more efficient purchasing methods, quantity discounts, standardisation and value analysis.
• Seek approval for pricing updates and product change request
• Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, correspondence and follow-ups.

• Understanding of Food Safety, OH&S and other applicable legislation.
• Safety & hazard awareness.
• Minimum 5 years' experience in a similar role
• Strong PC based skills (proficiency in Microsoft Excel)
• Analytical approach to problem solving that incorporates business acumen
• Presentation skills to internal & external stakeholders
• Sense of urgency with the ability to prioritise and respond to promptly to meet service delivery requirements
• Ability to work independently as well as within a team.
• Displays initiative and ownership of the role.
• Ability to multi-task and organize a diverse workload.
• Flexible and able to change and adapt priorities.
• Commitment to continuous improvement and best practice.
• Strong customer focus.
• Computer literacy

• D365 Solution highly regarded

Sodexo