Admin Assistant to CEO

Nexist

  • Melbourne, VIC
  • Permanent
  • Full-time
  • 6 hours ago
Who we are?Ansh Malhotra is an award-winning entrepreneur who has founded multiple businesses.Ansh is on a mission to help small businesses grow to new heights through world-class web and app design services.Now, we need you – yes you – to help scale to new heights and continue to provide incredible support to entrepreneurs.TasksWhat’s the gig?We’re searching for an experienced assistant to execute on day-to-day activities, administrative tasks (such as inbox and calendar management, wink wink), and special projects for Ansh.This position touches every corner of Ansh’s life and business, which means the right person will have a passion for coming alongside Ansh and putting the infrastructure in place to bring his big vision into reality.It’s a big role, and we need someone who has the ability to ramp up quickly when it comes to new information and learning new things. Therefore, we’re looking for someone with deep career ambitions as an assistant to the Ansh and someone who truly believes in the value of this role as their calling.Projects for you might include:
  • Managing Ansh’s inbox and calendar
  • Acting as the liaison between the CEO and his team,
  • Owning the logistics of important business (and sometimes personal) purchases
  • Picking out gifts for the Ansh’s wife,
  • Being the point person for the employees, clients, and accountants,
  • Coordinating travel arrangements,
**Among many, many other things.**Overtime, the goal is that you’ll become an extension of Ansh by having the ability to anticipate his needs, see around the corner, and remember things before he does. Because of this, the ability to build trust quickly is critical. We desire a high level of professionalism, confidentiality, discretion and judgement, in both written and verbal communication.RequirementsWho exactly are we looking for?In short, does this sound like you? Someone that is a(n):
  • Trustworthy. Someone with high standards and boundaries, a consummate professional with a high level of discretion.
  • Communicator. You have excellent written and verbal communication.
  • Organiser. You have impeccable attention to detail, you look to improve processes and you anticipate every eventuality.
  • Adaptable. You thrive when you need to find solutions fast and you work fast and efficiently to get the job done.
Why you?As a minimum, you have:
  • You have at least 2+ years of experience supporting a CEO or executive in the past. This is a must in this role, as you’ll be able to pattern match previous experiences and understand everyday shifting tasks and priorities are inherent in supporting an executive.
  • You can hold your own. You make decisions decisively, and are able to take very direct feedback.
  • You are a rock-solid communicator. You present information clearly and with no errors, whether that is in written or verbal communication.
  • You’re highly-adaptable and flexible, as this role is ever changing in its nature as new projects come to light as such.
  • You’ll be contributing to projects related to design and development elements, so a strong appetite and experience in design and development literacy is desired.
  • You thrive in fast-paced environments, with tight deadlines, with a rigorous eye for detail and accuracy
  • You take a lot of pride in your outcomes, whether that’s booking just the right dinner reservation, or facilitating the final signing on a business acquisition.
BenefitsLike what you see?If you’re thinking: “This is totally me!” then be sure to apply below. Even if you’re thinking: “This definitely could be me!” apply below anyways — we love diverse and non-traditional backgrounds.To ensure that you’ve read the whole ad, please sneak the word ‘Mountain’ somewhere into your application.We can’t wait to meet you!PS. feel free to ask us what the steps are for our hiring process and the benefits we offer!PPS: Please include a quick (up to 3 mins) video of you answering the following 5 questions:
1. Why are you interested in this position?2. What do you know about our company?3. What is your ideal work environment?4. What are your strengths?5. Where do you see yourself in five years?Nexist

Nexist